Payroll & Benefits Specialist

POSITION PURPOSE

Under general supervision of the Director, the Payroll & Benefits Specialist provides clerical support for the efficient operation of the Human Resources department.  Carries out responsibilities in the following functional areas: payroll, employee benefits, timekeeping, & record keeping.

ESSENTIAL JOB FUNCTIONS

Every effort has been made to make this job description as complete as possible.  However, it in no way states or implies that these are the only duties the incumbent will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

• Processes deduction set-ups, terminations, and changes.  Enters/activates new hires/contractors into the time and attendance and payroll systems as needed. 
• Reviews timesheets and performs time edits as needed.  Verifies the accuracy, completeness and compliance with established payroll standards and procedures. 
• Reconciles contractor invoices to timesheets to ensure accuracy of charges and timely payment.
• Prints and reviews payroll transaction reports to ensure accuracy of data.  Identifies errors and works with the HRD & Payroll Specialist to resolve.
• Reviews and processes data including changes in pay, hours, location, deductions, accruals, and employment type status.  Ensures changes are processed in the system and recorded in a timely manner.  Communicates with HRD and department leaders on issues and works to resolve problems.   
• Investigates employee payroll questions and concerns.  Researches payroll issues and follows up with the employee, leader, HRD, & Payroll Specialist.   Assists employees with accessing W-2s and changing W-4s as needed.
• Calculates and processes back pay adjustments, wage assignments, wage overages, and PTO payouts as necessary.   
• Responsible for collection of premiums for employees out on leaves of absence or other delinquent premiums.  Investigates and resolves concerns related to benefit premiums. 
• Prepares deduction/contribution reports for payroll.  Ensures that information on enrollments, elections, terminations and changes are processed timely. 
• Performs on-going audits of payroll and retirement account deferrals for payroll.
• Provides administrative support to Human Resources including communication regarding leaves of absence and benefit coordination.
• Communicates with new hires regarding initial benefits enrollment and all employees regarding open enrollment.
• Serves as the primary contact for the wellness program, serving both new hires for the initial participation and all employees annually.  Coordinates an annual health fair for employees to gather the biometric data required for the wellness program.
• Serves on Rewards & Recognition Committee and ensures continuity for multiple recognition programs.
• Initiates, compiles, and maintains employee records.  Ensures timely filing of personnel file documents in accordance with departmental expectations. 
• Assist with various human resource projects as needed, including event planning and other HR duties as assigned. 
• Displays professional behavior, strong business acumen and maintains strict confidentiality with sensitive information.
• Ensures integrity of employee data through attention to detail.
• Assists with regulatory compliance of staff files as needed, including: job descriptions, competencies, performance evaluations, licenses and certifications.
• Abides by the HMH Legal Compliance Code of Conduct.
• Performs all other related duties as assigned.

LATITUDE, CONTACTS/INTERACTIONS

All positions of Huntsville Memorial Hospital are part of an interdisciplinary team, and as such, participate in the care and service delivery process through effective interaction with other team members.  Primarily interacts with hospital staff, medical staff, patients, and visitors.

Education: High school diploma or GED required.

Experience: prior payroll experience preferred. 

License/Certifications: None required.

Required Skills: Excellent interpersonal, problem solving, technology, organizational, oral and written communication skills.  Ability to maintain a high level of confidentiality.

PHYSICAL DEMANDS AND WORKING CONDITIONS

Frequent: sitting, standing, walking, & reaching.

Occasional: lifting, carrying, bending, & squatting,

Visual and hearing acuity required.  Work is inside, with good ventilation and comfortable temperature.

Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources