Event Coordinator

Event Coordinator – 12 month FTC (up to £27,000)

Immediate Live is the UK’s leading producer of unmissable consumer events; creating premium, passion-led events and experiences that connect and inspire audiences as they come together to share, learn and participate in their interests. Our specialist content creators, producers and commercial teams are as passionate about their subjects as our audiences - working together to create live experiences and online content in art and design, textiles and craft, cycling, dance, food, gardening and travel for communities throughout the UK and across the world.

About the role

As an event coordinator you will report into the Portfolio Director, managing the day to day delivery of content and editorial activities across multiple events within their portfolio and departmental remit from food to outdoor, dance, sustainability and Health & Safety.

As part of this position, you will also be required to work onsite at a minimum of 10 events. You’ll get involved in some ad hoc tasks and responsibilities from time to time and take on some exciting special projects as required to help deliver show content outlined by your manager.

You’ll love this role if;

You have a demonstrable passion for events or are a recent graduate looking to get broad experience in many areas of event management. We are looking for a highly organised individual who can manage multiple priorities concurrently. Experience or an interest in the live events or hospitality industry would also be advantageous.

As an Event Coordinator you will;

• Support the Content team with the management and delivery of workshops, theatres, musical acts, children’s activities and dining experiences

• Write, issue and manage contracts for contributors at the events
• Share timetable with relevant teams and ensure they are correct on the show and booking website
• Be the main point of contact with the tutors and manage workshops ensuring that any amends or updates are communicated to the relevant teams
• Request images and share with the marketing and ticketing teams
• Issue all talent related purchase orders
• Draft and issue itineraries for all talent appearing at the show, ensuring this is accurate at the time of issue and that any changes or updates are communicated promptly to the agents/contributors
• Request all headshots and bios of talent appearing and ensure they are up to date on event websites
• Ensure all bookings are clearly communicated to the Marketing team
• Ensure accurate timetables are shared with the marketing team for website and for onsite signage
• Be responsible for logistics relating to talent such as booking talent/accommodation
• Be the main point of contact for all agents in relation to their clients’ appearance at the event
• Manage budgets ensuring they are regularly updated
• Liaise with operational teams on talent and workshop related logistics including any furniture set up and requirements
• Manage talent and workshops on site
• Act as Competition Assistant for the MOVE IT 2026 Championships

• Highly organized with excellent time management
• Ability to pay close attention to detail
• Excellent written and verbal communication skills
• Committed and determined
• Effective interpersonal skills
• Passion for organizing events
• Committed, engaged, and motivated
• Ambition to pursue a career in this industry
• Presents as professional and trustworthy

• A relaxed working environment with regular socials including a summer festival
• Supportive well-being initiatives and benefits, talks & workshops, and Mental Health First aiders & Champions
• 25 days holiday plus a day for your birthday. Our offices will be closed between Christmas and New Year’s which are in addition to your annual entitlement
• Tailored training and development through both our inhouse learning platform and LinkedIn Learning
• A progressive and transparent culture focused on your development  
• Flexible / hybrid working
• Cycle to work scheme
• Enhanced Family Policies including paternity, adoption and surrogacy leave. We also provide a pregnancy loss, fertility, and carers policy
• Competitive pension plans and Life Assurance
• A newly renovated modern office with lots of collaborative spaces

At Immediate, we pride ourselves on our open, collaborative, and dynamic culture that empowers our people to thrive and give their best. We care deeply about our people, environment, and impact. Our active Diversity & Inclusion network, comprehensive well-being programs, and clear sustainability strategies reflect this commitment.

People are at the heart of our business and creating a diverse and inclusive working environment is extremely important to us. Immediate is an equal opportunities employer. We’ll never treat anyone less favourably because of their sex, gender reassignment, pregnancy and maternity, marital/civil partnerships, sexual orientation, race, nationality, ethnic origin, age, religion or belief or disability. We’re also committed to supporting applications from those who are returning to work following a career break, maternity leave or caring responsibilities.

Immediate is a place where you can grow, be supported, and make a difference.