Project Coordinator

Project Coordinator – 1 Year Fixed Term Contract

Thank you for considering coming to work with us at Inclusive Employers. We hope this provides you with all the information to help you decide whether to apply. Before you get into the detail though, here are some headlines:

·       Salary: £25,000 to £32,000

·       Base: Remote working based in either London, Manchester or Leeds area.

·       Working pattern: Full Time

·       We are a Disability Confident Employer and offer a guaranteed interview scheme for any disabled applicant who may wish to take up this offer, where they meet the minimum requirements for the role

Obviously, we really understand the importance of different voices, experiences, perspectives and backgrounds within all workforces. Our workforce is no different and we strongly encourage applications from members of minority groups and all sections of the community. If you think you might have these skills, but are not 100% sure, please do still apply and let us decide. We know that certain groups rule themselves out of interesting opportunities assuming that others will be more successful but please don’t be that person. We want to hear from the widest cross section of the community.

Should you require these documents in alternative formats please contact: recruitment@inclusiveemployers.co.uk

About Inclusive Employers

As the UK's first and leading cross sector membership organisation, we support employers in their goal to build inclusive workplaces and diverse workforces.  Working across the whole spectrum of inclusion, in addition to member services we design and deliver training and consultancy solutions. 

We work in partnership with our members so that we can bring together best practice and cutting edge thinking to promote innovation in this area and support businesses to gain from the social and commercial benefits of inclusion. Find our more here: www.inclusiveemployers.co.uk

The role

This role involves working as a member of our team to provide coordination and administration support primarily around CMI, bids and tenders and major programmes. In this role you will support our ambitious plans for growth and support in ensuring a high quality of service is delivered to our diverse portfolio of clients. You will provide administration support to the Leadership team work collaboratively with other Project Coordinators, providing cover when needed within the organisation.

Key responsibilities 

1.    Accredited CMI programmes

You will be responsible for supporting our learner experience through CMI courses, including the management of bookings, setting up learners and events, sending joining instructions and post-event emails and collating feedback.

2.    Bids and Tenders

You will be responsible for the searching of public sector tenders, through various tender portals, and using some clear criteria to screen tenders that might be of interest for Inclusive Employers. 

3.    Major Programmes

You will be responsible for the planning, scheduling and coordination of major programmes. This includes keeping project plans up to date, keeping contributors on track with key milestones, maintaining accurate records and communicating progress with stakeholders.

4.    Other duties

You will be part of a community of Project Coordinators, providing cover for their duties when required.  You may also be asked to support members of the Leadership Team tasks such as developing reports, conducting analysis, drafting copy or creating templates.

Person specification

You must be able to demonstrate that you have most of the following:

Points 1 through to 6 are the minimum criteria for this role. ( in bold )

1.    Systems competencies – able to adopt new systems quickly and competent in using different systems.

2.    Project Administration – previous experience in project administration, project management or programme support.

3.    Excellent interpersonal and relationship building skills – able to develop and maintain relationships with clients, colleagues and others.  Able to build authentic and trusting relationships with a variety of stakeholders at different levels of seniority and be able to adapt their approach to the audience.

4.    Organisational and prioritising skills – able to manage multiple-tasks, priorities and competing deadlines with experience of using reliable approaches to keep track of, schedule and ensure completion of tasks.

5.    Independent and diligent - Self-driven, results-oriented with a positive outlook, and a clear focus on high quality. Comfortable with change and variety and working at pace. Responsive, resourceful, use initiative and able to work independently. Have an eye for detail.

6.    Strong communication and influencing skills – have excellent verbal and written communication skills including a high level of grammatical accuracy and the ability to engage with a range of audiences. Able to be diplomatic and use influencing skills. For example, being able to respond to challenging client queries or step in to resolve a problem. Empathic communicator, able to see things from the other person's point of view.

7.    Data skills – comfort with developing systems to capture key data elements and summarise data into simple, clear and concise tables or reports to help the business understand trends and inform decisions.

8.    An inclusive approach and value set – we share a common belief in fairness and inclusion. A team player and will be supportive of other team members. Able to get on with others and gain pleasure from providing service to others.

9. Systems - Familiarity with NetSuite and HubSpot would be an advantage. Advanced Excel skills, e.g. VLookup, Pivots, SUMIF. Always looks for ways to improve current processes and develop use of systems to help reach goals.

How to apply

Please click on Apply where you will be invited to attach your CV and answer some additional questions, and a cover letter is not required.

The CV should align with the role requirements at Inclusive Employers. 

Please let us know if you would like to take up the Inclusive Employers Disability Confident guaranteed interview scheme*.

*We are a Disability Confident employer and offer a guaranteed interview for any disabled applicant who may wish to take up on this offer, where they meet the minimum requirements for the role.

CLOSING DATE:      Midnight on Wednesday 9th April 2025

INTERVIEW DATES:     April 2025

PREFERRED START DATE: May 2025