Executive Assistant, Legal

Are you a high-performer who wants to contribute to a mission-driven and values-based organization? If you are motivated by doing impactful work and making a difference in people’s lives, then the Indiana University Foundation (IUF) is the place for you. At the IUF, we believe in making the dream of higher education attainable, providing support for life-changing research, and preparing the next generation of leaders.    

As a trailblazer among our peers, we provide fundraising leadership and endowment stewardship to support needs and initiatives across all of Indiana University’s campuses. As part of our team, you will help make IU donors' dreams last forever.   

At the IUF we work hard, celebrate achievements, and foster an environment where everyone’s contributions matter. We are nimble and innovative, and we want you to bring your ideas and energy to join forces with some of the best talent in our industry.  

In addition to being part of a meaningful mission as an IUF employee, you’ll find there are many ways to connect and collaborate. Our diversity, equity, and inclusion initiatives ensure that our colleagues are celebrated for who they are and have a voice. Our FUNdation (see what we did there?) Committee helps us connect and unwind with food truck lunches, holiday gatherings, costume contests, free snacks, IU spirit-wear Fridays, and spontaneous gestures that surprise and delight. Our Wellness Committee ensures that the health and well-being of our employees is top of mind, offering yoga, a lunchtime walking group, meditation breaks, the Headspace app, and topical workshops. We encourage community leadership and service and make space for our staff to pursue their passions. Our total rewards philosophy ensures that we support employees financially, emotionally, and in their career growth.   

If the IUF sounds like a fit for you, we invite you to join us today. 

A cover letter highlighting your interest in the role is highly recommended.

This position is located out of our Bloomington, IN office. The role is eligible for hybrid work, with a typical schedule of 3 days in-office and 2 days remote per week. The salary range for this role is $48,000-$52,000.

The Indiana University Foundation is seeking an Executive Assistant to support our General Counsel & Audit department!

This position reports to the Executive Vice President- General Counsel and Corporate Secretary, while taking direction from the Assistant Counsel. In this role, you’ll provide significant support for the administration of estate gifts, masterfully handle files, databases, data entry, individual and department calendars, travel arrangements, and meeting materials, among other clerical tasks. Three times a year, you’ll attend annual IUF Board of Directors meetings and additional Board committee meetings, and be responsible for drafting the meeting minutes. As a key front-line point of contact for the team, you’ll field inquiries from internal and external stakeholders such as attorneys, government offices, vendors, board members, and other IUF departments/colleagues. Additionally, this role will serve as a back-up to the front-facing IUF Welcome Center Coordinator role, staffing the front desk reception area upon occasion.

Our work can involve strict deadlines and generally requires concise, accurate communication. You’ll be responsible for projects like processing of estates, tracking and renewing state licensures for our organization, and reconfiguring our electronic filing system. As such, we’re looking for someone with a crisp attention to detail and a collaborative mindset, who is receptive to feedback, takes ownership of projects and is solutions-oriented.

IUF looks for opportunities to help you level up through trainings, conferences, classes, and certifications that will directly improve your skillset. We want to invest in you! Grow your career and help further the mission of maximizing private support for Indiana University. Apply today!

Education and Experience:

• High School Diploma
• Bachelor’s degree or some post-secondary education/coursework preferred
• At least 6 years of professional experience in executive support, legal, accounting, banking, or project management strongly preferred
• Paralegal or financial certifications such as CFP, CPA, or CLU strongly preferred
• Combination of education/career experience will be considered

Knowledge, Skills, and Abilities:

• Strong attention to detail
• Demonstrated problem solving and project management skills
• Prior experience with effective systems and methods of tracking information and transactions at various stages of an administrative process; ability to anticipate future actions and follow up as necessary
• Superior time management and organizational skills to independently plan, prioritize and manage multiple projects and assignments with minimal direction
• Excellent written and oral skills; Experience drafting meeting minutes a plus
• Proficient in Microsoft Office suite, enhanced ability to utilize Word, Excel, Outlook, Teams, and PowerPoint
• Strong organizational and time management skills
• Ability to perform accurate data entry, scanning, and other tasks
• Demonstrated success in cultivating, developing, and maintaining positive professional relationships
• Collaborative working style and ability to work with many stakeholders at varying levels
• Ability to address difficult situations in a graceful manner
• Customer-service orientation
• Ability to work independently with minimal supervision

Apply Now 

Applications will be accepted through January 6th, 2025, with interviews beginning in mid-January.

The IUF is committed to providing a safe, respectful and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.