Conference Admin Support - Saudi National

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.

Be part of something BIG! Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

As our Conference Executive, you will be responsible for helping develop content, appointing and liaising with senior stakeholders, working with marketing teams for content marketing and working with content partners. 

The role requires market research and liaison with senior management. You will need to have excellent communication skills, and the ability to research and identify new and emerging commercial trends.  

What you will do: 

• Communicate with C-level professionals (conference speakers) to collect various documents, and preparation and managing applications for conference certification, local event permits and other speaker requirements. 
• Monitor status of submission of documents by maintaining speaker data sheets and working alongside Event Management staff 
• Track and communicate programme and speaker updates with event management team and third-party vendors 
• Own website updates for conference programmes 
• Manage data updates and work on back-end systems associated with digital events. 
• Coordinate with the event management teams to organise speaker travel, hotel and reimbursements 
• Other speaker or conference related administrative and support tasks 

What you will bring: 

• Educated to Degree Level 
• Digital savvy and digital first mindset 
• A multi-tasker with the ability to thrive in a fast-paced environment 
• Proficient in Excel (Reporting, Pivot tabel, tracking V.Lockup, etc).
• Familiar with SAP or Oracle, Airtable and OneTracker. 
• Must have exceptional written communication and proven copy and content writing skills in English 

What you will get: 

Core Benefits:

· Medical Insurance for individual and family

· Annual leave – 25 days 

· Wellbeing Benefits

· Remote working on Sundays

· Working anywhere – 1 month every year

Local Relocation Package*:

· Paid flight to Riyadh (for you and your dependents)

· 30 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000

· SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices

*If eligible