(Senior) Event Executive

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

The role

We are looking for an event executive to join our dynamic and growing Vietnam office to drive our growth as a global leading event organizer. We are open to candidates from all the backgrounds as long as you have solid event organization experience. You'll help us launch world-class events and develop strategic relationships with global and regional industry leaders and innovators.

Responsibilities

Data Management and Analysis:

• Collect and process data from various sources, working closely with the Data Management team to ensure data is clean and ready for analysis.
• Use data analysis tools to identify patterns, trends, and key insights from the data.
• Apply analysis results to develop strategies and business decisions to improve performance and productivity.

Supplier and Payment Coordination:

• Work with the Manager to liaise with suppliers to ensure all tasks are completed.
• Raise tickets for payment and follow up on payment schedules to suppliers.

Event Support and Coordination:

• Support the sales team in carrying out exhibitor promotion activities and materials, including organizing side events and roadshows.
• Work with internal stakeholders and customers to ensure event reports are generated in a timely manner.
• Set up the site office at exhibitions and manage the front desk to assist exhibitors with any issues, provide a professional welcome, ensure housekeeping, manage petty cash, and assist the Operations Department with order verification and other on-site duties.
• Handle post-show activities, including thank-you letters to exhibitors and associations.

Marketing and Promotion:

• Translate promotion materials from English to Vietnamese and vice versa.
• Support the line manager on event marketing activities and visitor promotion programs by working closely with the marketing team.

Administrative Support:

• Maintain an effective and accurate filing system, including archive files.
• Provide secretariat support to the Manager, including setting up meetings, conducting market research, and taking minutes of meetings.
• Perform additional responsibilities as assigned by the Manager to ensure the successful delivery of the event.

Education: Bachelor’s degree in business administration, marketing, event management, or equivalent.

Experience: Minimum of 2 years of experience in overseeing and executing B2B event management; experience in data insights generation and data analytics is a plus.

Language Skills: Fluency in both written and spoken English and Vietnamese.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PowerBI; Microsoft Office Suite certification is a plus. Experience with Canvas/Photoshop is an advantage.

Project Management: Strong project management skills, including time management and meeting deadlines.

Teamwork: Good team player with proactiveness and self-motivation.

Flexibility: Ability to work flexibly.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com.

Our benefits include:

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, access to health apps and more
• Recognition for great work, with global awards and kudos programmes 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.