Payroll Coordinator

Since our establishment, InfraServices has been at the forefront of growth and transformation, shaping both our work environment and operations. Our legacy is built on dynamic teams renowned for their fast-paced, results driven mindset. At the same time, we strike a balance by fostering a collaborative and relaxed atmosphere.

Join Our Committed Team: If you’re looking for a new opportunity with a clear career path and the chance to be part of a team that embodies the motto, “Customer first, People and Safety Always”, InfraServices is the place for you! We prioritize excellence, value our employees, and remain unwavering in our commitment to safety. Let your journey begin with InfraServices!

Job Summary: This position is responsible for preparing and processing bi-weekly payrolls for multiple entities across various states.  This role ensures compliance with applicable laws and Company policies, while maintaining accurate payroll records and addressing employee payroll-related inquiries. 

Essential Duties and Responsibilities:

·         Submit, review, and accept payrolls under the guidance of the Director of Payroll

·         Establish and maintain accurate and up-to date employee payroll records

·         Manage, review, and audit timekeeping records to ensure compliance with Company standards and applicable law

·         Conduct and assist with routine payroll audits to ensure data accuracy and regulatory compliance

·         Calculate and record payroll deductions, including voluntary and involuntary deductions

·         Validate employee profile changes including pay increases, department transfers, and position changes

·         Update HRIS records with employee changes

·         Respond to employee inquiries using the Company’s help desk platform

·         Research, analyze, and resolve payroll discrepancies by analyzing payroll reports, timesheets, and employee records

·         Assist with calculating and processing discretionary and annual calculations of bonus or other forms of compensation

·         Calculate and process final paychecks, quick calculations, and manual checks as required

·         Generate and analyze reports using the HRIS system to support payroll processes

·         Assist with payroll system maintenance and updates

·         Other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

Education: Bachelor’s degree in a relevant field from a four-year college or university

Experience:

·         Minimum of two years of multi-state payroll processing experience

·         Strong knowledge of payroll administration principles and practices

·         Experience with payroll tax compliance at the federal, state, and local levels

·         Proven experience processing California payroll and knowledge of state regulations (preferred)

·         Notary public certification, or willingness to obtain certification within first six (6) months of employment (preferred)

Technical Skills:

·         Computer and Microsoft Office proficiency

·         Proficiency with and/or the ability to quickly learn the organization’s HRIS system

Soft Skills:

·         Highly organized and detail orientated

·         Ability to maintain confidentiality and handle sensitive information appropriately

·         Ability to multi-task and work in a fast-paced, deadline driven environment

·         Excellent interpersonal and customer service skills

·         Superior time management skills

·         Excellent judgement and problem-solving skills

·         Ability to work with all levels of management and staff

Physical Requirements:

·         Must be able to pass pre-employment screening that includes background and drug testing

·         Must have a valid driver’s license and a driving record that meets Company requirements

·         Sitting at a desk for 6-8 hours a day

·         Working on a computer for 6-8 hours a day

·         May be required to work long and unpredictable hours

Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Employee Benefits:

At InfraServices, we're dedicated to taking care of our team members. We offer a robust employee benefits program designed to meet your needs and ensure you have the security and support you deserve. We understand that benefits are a crucial part of your overall compensation, and we're committed to providing a competitive package within our industry.

Here's a snapshot of what we offer:

Medical, Dental, & Vision Benefits: We've got your health covered.

Short- & Long-Term Disability Benefits: Protection when you need it most.

Company Paid Basic Life Insurance: Additional voluntary benefits are available.

Voluntary Accident, Voluntary Critical Illness, and Voluntary Hospital Indemnity Plans: Added security for you and your loved ones.

Flexible Spending Accounts: Manage your finances with flexibility.

Employee Assistance Program (EAP): Support when life throws challenges your way.

401(K) with Company match: Building your financial future with us.

Paid Time Off, Paid Sick Time, & Company Holidays: Achieving that work-life balance.

Paid Parental Leave: Supporting your family is our priority.

Employee Referral Program: Share the opportunities and reap the rewards.

Company Discount Program: Enjoy savings on everyday expenses.

Legal Assistance: Affordable legal support for employees.

At InfraServices, we take great pride in our talented professionals and the innovative technology services we provide. Join our team and become a part of the InfraServices Group family, where you'll contribute to shaping the future of technology.

Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.