Executive Assistant to the CEO

Insomnia Cookies is on a journey to become the most imaginative sweet indulgence brand in the world and as we grow our company and community of Insomniacs, we actively seek an experienced, full-time salaried Executive Assistant to lead our administrative support team. Based out of our brand-new HQ in Center City Philadelphia and providing top-tier support to our Chief Executive Officer, our idealized Executive Assistant will exude genuine warmth and hospitality, be an Insomnia Cookies culture champion, and an administrative superstar!

Sweet Position Perks:

• 4 day work week!! (yupp, we get every Friday off)

• A competitive base salary plus annual bonus compensation package 

• Eligibility for our Long-Term Incentive Program

• Excellent comprehensive benefits coverage that includes medical, dental, vision, prescription plans and pet insurance

• 401K with contribution match 

• Paid vacation plus 2 Insomnia Cookies personal wellness days 

• Act as the primary point of contact for the CEO, managing their calendars, scheduling meetings, and arranging travel itineraries with precision
• Provide general administrative support including: managing travel logistics including flights, lodging, transportation, and expense reports
• Respond to requests for information from clients, account staff, and other employees in a professional and timely manner
• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Material development (presentation decks and other media) for team meetings and other team-related admin
• Conduct research and gather information to aid in decision-making processes.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist in the management of communications, including emails, calls, and correspondence.
• Prioritize and manage multiple tasks simultaneously, demonstrating exceptional organizational skills.
• Travel and manage onsite event needs for executives/partners, their guests, and colleagues including flights, lodging, car rentals, reservations, and credentials as needed
• Assist in leading and managing internal organizational projects 
• Manages weekly lunch order for the office and catering orders for large work events.
• Identify weekly office supply needs and place orders, maintaining organization and storage of items and maintaining budget
• Complete Expense reports 

• 5+ years of experience supporting the scheduling/administrative needs ideally for a CEO or Founder
• Excellent verbal and written communication skills 
• Extremely organized and detail focused
• Proficient in Microsoft suite, Concur expense management platform and booking travel using various flight/train/ride car services.
• Minimum of an associate’s degree – highly preferred
• Ability to work out of our Center City office Mon – Thurs 8:30am – 5:30pm, with occasional but often rare administrative support in the evening or weekends

About us:

Insomnia Cookies was founded in a college dorm room by then-student, Seth Berkowitz. Fast forward 20 years and so... many....cookies... later, our innovative bakery + delivery concept has become a cult brand known for its rabid following of cookie lovers who crave Insomnia’s warm, delicious delivery all day and late into the night. With an expanding footprint of over 300 stores globally, an experiential, “sweet-easy” concept as the brand’s flagship in Philadelphia, Pa. (where Insomnia Cookies is headquartered), and a rapidly-growing nationwide shipping and gifting portfolio... Insomnia Cookies is revolutionizing the cookie game by truly "Imagining What’s Possible"!