Virtual Executive Assistant (USA Healthcare) - EST working hours (Remote)

ISTA Personnel Solutions South Africa - we are a global BPO (Business Process Outsourcing) company, partnering with a Independent USA-based Healthcare Company specializing in senior living.

We are seeking a highly organized Virtual Executive Assistant for the COO and CNO of the Company.

This role requires a proactive and detail-oriented individual who can manage executive-level tasks with minimal supervision and ensure that daily operations run smoothly.

Working Schedule:

Monday – Friday

• 6:00am – 3:00pm EST OR 7:00am – 4:00pm EST
  (The Executives typically begin their day around 8:00am – 9:00am EST, so starting earlier will allow time to prepare and complete essential tasks in advance.)

PLEASE NOTE:

• Working Hours: These working hours are subject to change depending on daylight savings and/or the operational requirements of the company and client.
• Work Environment: This is a remote role for South African Citizens only.
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage your internet, laptop and 2 screens during load shedding and power outages. Applicants without a power backup cannot be considered.

Key Responsibilities:

• Calendar and schedule management
• Travel arrangements and logistics
• Project management and administrative support
• Administrative tasks and executive level communication
• Troubleshoot issues and resolve them independently
• Identify opportunities to streamline processes and improve efficiency

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior-level executives.
• Familiarity with U.S. Healthcare systems and an understanding of the Skilled Nursing Industry (or similar healthcare setting) will be an added advantage.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Strong knowledge of Outlook Calendars/Invites for scheduling and managing executive calendars.

Soft Skills Required:

• Excellent written and verbal communication skills in English.
• Strong organizational and time management skills with exceptional attention to detail.
• Ability to multi-task effectively in a fast-paced environment.
• Self-starter with critical thinking and problem-solving skills.
• Professional, personable, and easy to work with.

If you are not contacted within 14 working days, please consider your application unsuccessful.