AESP - IV-B Community Education Administrative Assistant

Support all Community Education programs, with the primary function of supporting our Community Education program staff at the Educational Service Center as well as supporting the Executive Director and Director of Community Education.  This position will be cross trained in multiple program areas such as Enrichment, Facilities Scheduling, and other Out of School Time programs.  

Job Summary:  The essential functions of this job include, but are not limited to, the following fundamental job duties:

• Delivering customer service that embodies the District mission.
• Assisting site/department leaders with communications.
• Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
• Delivering support for multiple site/departmental program initiatives.
• Performing general office duties such as typing, filing, copying, faxing.
• Creating, updating and maintaining handbooks and manuals.
• Assisting in ordering supplies and tracking inventory (general office and equipment).
• Attending meetings and recording meeting minutes as requested, some may be evening hours.
• Developing and distributing communications to site, department and vendors (Peach Jar).
• Maintaining site, department and/or supervisors calendar.
• Scanning and/or retrieving information located on the system’s network.
• Creating and/or entering data into spreadsheets and/or databases.
• Preparing and maintaining student and/or staff records.
• Maintaining and updating records for site/department.
• Coordinating name badge renewal for site/department.
• Assisting with the planning and coordination of site/departmental events as needed 
• Scheduling meeting rooms and/or events as needed.
• Scheduling and preparing materials and rooms for meetings and/or conferences.
• Coordinating the interviewing process with applicants and supervisors.
• Coordinating access rights to information systems.
• Maintaining and distributing emergency call lists.
• Distributing, maintaining and ordering building access cards and keys when necessary.
• Coordinating and monitoring drills and evacuations.
• Facilitating communication between site/building leaders/staff to alert of emergency situations.
• Assist all program areas in community education with registration, billing, and customer service as needed.  

Minimum qualifications include: 

• High school education or equivalent.
• Two years clerical experience in related area.

• Extensive public relations skills.
• Scheduling experience.

Knowledge, skills, and abilities include: 

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• The ability to collaboratively solve problems.
• The ability to work in an organized, efficient, and process-oriented manner.
• The ability to apply and follow record keeping procedures and protocols to maintain and process data.
• The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
• The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

Salary: $25.54 - $27.84/hour pending new contract settlement.  View salary grid on Page 5, Section 1, and Classification, Pages 6 - 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract
Work schedule: 8am - 4:30 p.m., 5 days/week, Monday - Friday  - Community Education Program
Job type or FTE: AESP - Class IV-B -  260/261 day/year
Bargaining unit:  Administrative Educuation Support Professionals (AESPs) contract

Osseo Area Schools offers:

• Meaningful and impactful work 
• Opportunities to grow professionally
• A variety of benefits
• Summer opportunities
• and more 

 
Equal Employment Opportunity Statement: 
Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.
Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. 
Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. 
Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.
 
Background Check Upon Conditional Offer: 
 
Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.