Lead Administrative Coordinator

Welcome!  Thank you for exploring a career with us!  Our team of 500+ dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma. 

**$500 sign on bonus ($250 at the completion of first week of training and $250 after successful completion of first 90 days)**

Position: Lead Administrative Coordinator

Location: Springfield, MA

Rate of Pay: $25.00-$28.00 Per hour based upon experience

Hours: 40 Hours per week; Monday-Friday 8:00am-5:00pm with flexibility for other days and hours as needed

Summary: 

• The Lead Administrative Coordinator will provide administrative support to the executive team. This position will oversee contract coordination, scheduling, management of various excel spreadsheets, ordering, regularly monitoring state portals to ensure contracts and documentation updates are received and implemented in a timely manner, provide support to the human rights committee, and provide general administrative support.

 Responsibilities:

• Produce Leadership Team Meeting Agendas & Notes
• Collecting & organizing data/ information into spreadsheets in Excel
• Scheduling for the Chief of Staff
• Purchasing as assigned; Monitor office purchasing & inventory.
• Copying/Printing/Scanning
• Filing & Shredding
• Mailings/Emails
• Contract Coordination
• Human Rights Committee Support
• Practice and uphold all agency and program policies, procedures, practices, protocols, and standards to represent Viability and our programs positively.
• Establish positive working relationships with team members and maintain professional, courteous interactions. 
• Communicate fully, timely and appropriately as needed with other members of the team. 

Requirements: 

• High School Diploma or GED and 3-4 years of relevant administrative experience required.
• Strong communication, problem-solving, and ownership of responsibility for their choices/actions.
• Thinks critically about their options and the impact of their choices. 
• Demonstrated ability to work effectively with independence – integrity, goals driven, uses resources effectively, takes initiative.
• Demonstrates alignment with our mission and values. Relevant lived experience.
• Excellent problem solving, organization, analytical and interpersonal skills required
• Valid driver's license and a reliable vehicle are required. 

 “Viability values our employees and the talents that they bring with them every day. Last year 30 staff members were promoted within the agency to roles that supported their professional growth.”

EXCELLENT BENEFITS including Competitive Pay, Excellent Insurance, Employer Matching Retirement + Work/Life Balance

• Competitive Pay with Promotional Opportunities
• Strong focus on work/life balance
• Medical, Dental, & Vision Insurance
• Health Savings Account
• 11 Paid Holidays Per Year
• Health Care and Dependent Care Reimbursement Accounts
• 403(b) Retirement plan with employer match of 100% (up to 4% of employee contribution)
• Company-paid disability insurance, life insurance, and AD&D insurance
• Generous Paid Time Off & Sick Time
• Tuition Scholarship Program
• Professional and personal growth opportunities
• Employee Assistance Program for employees and loved ones
• Preferred ratings for home, renters’, pet, and auto insurance
• Fitness and Weight Loss program support 

Who We Are

Our team of 480 dedicated employees share the desire to do meaningful work and make a difference in the lives of individuals with disabilities in Massachusetts, Connecticut, New York, Rhode Island, and Oklahoma.

Our Mission

Our mission is to build a world in which individuals with disabilities and other disadvantages realize acceptance, inclusion, and access.

 Our Vision

Be a community of program participants and staff making inclusion and access of individuals with disabilities or disadvantages a way for people, businesses, and communities to succeed together.

To apply, please see the Careers section of our website at VIABILITY.org. If accommodations are needed for the application process, please call or text us at (413) 461-9486, and we will be happy to assist.