Grants Accounting Manager

About KIPP Nashville Public Schools 

KIPP Nashville Public Schools is a network of high-performing, free, open-enrollment K-12 schools that has been committed to positively affecting student outcomes in Nashville since 2005. KIPP Nashville is part of the acclaimed KIPP Network, which educates 100,000+ students nationwide and supports students from Pre-Kindergarten through college, career and beyond. Through the KIPP Forward program, our team helps students identify their career of highest aspiration and develop the skills and confidence to chase their dreams. KIPP Nashville currently operates 3 elementary schools, 4 middle schools, and 2 high schools and we are excited to open one additional elementary school in 2025 in response to strong community demand.

The mission of KIPP Nashville is together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. Our core values are GROWTH, TEAM, and SHINE. If you share in these beliefs and values, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.
 
The mission of KIPP Nashville is to together with families and communities create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. If you share in this belief, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.
 

Position Overview
KIPP Nashville seeks an experienced and knowledgeable, hands-on Grants Accounting Manager who is responsible for managing the grants process including budgeting, tracking, reporting, and compliance.

Key Responsibilities:
Responsibilities of the Grants Manager  include, but are not limited to:

Compliance

• Compile, review, and monitor documentation to ensure compliance with grant guidelines, primarily reimbursement requests and reports.  

• Ensure proper allocation and expenditure of all federal and private grants. 

• Monitor and track all KIPP Nashville staff positions and non-personnel expenses/projects funded through grants, generating comprehensive reports for compliance with TDOE, PCSC, and MNPS requirements, comparing budget to actuals. 

• Ensure the retention of grant records as outlined in fiscal policies, which includes saving and maintaining all paperwork related to grants in cloud storage platforms. 

• Review and approve grant-funded expenses for allowability as outlined in the grant agreements (as part of the approval queue in financial systems). 

• Assist with procurement processes as related to grants.

• Assist with revising standard operating procedures for compliant and effective grants management. 

• Maintain and update grant tracking files, software, etc.
   

Reporting

• Create budgets and spending plans for approved and allowable grant expenses and assist with forecasting. Amend and submit approved budget revisions as needed to relevant grantors and points of contact. 

• Prepare and submit financial reports to school authorizers/governmental entities as required.
   

Reimbursements and Accounting

• Monitor and track grant expenditures to ensure funds are drawn down regularly and by their liquidation deadlines. 

• Compile and submit documentation for grant reimbursement requests for approved expenses from federal and state grants such as Title I, Title II, IDEA, CSP, and more. 

• Reconcile grants payment received versus amount of reimbursement requests submitted.  Research variances and propose write-off adjustments as necessary. 

• Update the general ledger to accurately reflect expenditures by grant, ensuring financial accuracy and compliance. 

• Manage the recording of AR entries for grant expenditures, ensuring timely and accurate revenue recognition in compliance with financial standards. 

• Assist with grant/financial audits and prepare assigned workpapers, documentation as required.
   

Other Financial Accounting and Reporting Tasks

• Assist CFO and Controller with other accounting reports and tasks as needed including Receivables/Cash reporting. 

• Crosstrain/backfill other positions as necessary. 

Department Representation

• Communicate regularly, promptly, and professionally with external stakeholders such as Metro Nashville Public Schools, the Public Charter School Commission, the Tennessee Department of Education, and the KIPP Foundation. 

• Assist with various KIPP events. 

• Participate in grant-related training and meetings including training staff such as the DOOs. 

Desired Qualifications:

• Experience in relevant field(s): accounting, finance, grants management, and/or development

• Bachelor’s degree or equivalent years of direct work experience

• Experience with Excel (and other Microsoft programs) as well as Google Drive, Docs, and Sheets

• Experience working with computerized financial accounting system

• Experience with grants a plus

• Demonstrated passion for the mission, vision and values of KIPP Nashville; comfort and willingness to actively participate in the school and neighborhood community

• Strong organizational skills and attention to detail

• Excellent written and oral communication skills

• Ability to multitask and adapt, work collaboratively, and maintain focus in a fast-paced environment

• Proven track record of maintaining fiscal integrity, accurate reporting, and budget compliance

Desired Characteristics

• Keen analytical and problem solving skills

• Strong organizational skills and attention to detail

• Strong time management and ability to prioritize

• Strong judgment and decision-making skills 

• Flexible and strong ability to manage competing priorities

• Goal and deadline-driven

• Team-player capable of working both collaboratively and independently 

• Commitment to the mission of KIPP Nashville

• Salary range is $55,000-65,000 

• This position is exempt, and will work and be compensated according to a 12 month administrative schedule. 

• This is a hybrid role. Employees will be able to work both from home and are required to come in the office periodically. Our offices are located in Nashville. 

• Robust benefits package including medical, dental, vision, disability, and life insurance policy options. Application for these benefits may be made immediately upon employment. The policy is effective upon the first of the month following the first day of work.

• The vacation package for salaried employees includes 29 paid days throughout the 12 month work schedule (including holidays, fall break, thanksgiving break, winter break). In addition, employees in this role are allotted 15 PTO days. Eligible staff members receive payment for unused PTO days at the end of the fiscal year.

• Adoption/Parental Caregiver Leave- up to 10 weeks parental leave for the primary caregiver and 2 weeks parental leave for the secondary caregiver paid at 100%.

• Leaders are provided with laptop computers with access to the internet and or email to assist them in performing their job responsibilities.

Please contact [email protected] with any questions.

KIPP Nashville is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy, or veteran status.

All your information will be kept confidential according to EEO guidelines.