Project Coordinator (Civil Group)

KPFF, a multi-office, multi-discipline engineering firm, is committed to Excellence, Trust, Relationships, Stability, and Passion. With over 60 years of experience, we provide creative solutions for diverse projects, scales, and industries. Our 1,300 professionals in 27 offices nationwide thrive in a decentralized structure, offering abundant flexibility and numerous opportunities for professional growth. At KPFF, join a legacy of excellence where every team member has the opportunity to contribute to innovative solutions and impactful projects. To learn more about us and the projects we work on, visit our website at www.kpff.com.

KPFF’s Washington Division is located in downtown Seattle. Our Civil team is seeking a Project Coordinator to assist project managers and engineers with project controls and coordination, writing and editing, communication, research, and tracking that project work is delivered within scope, schedule, and budget. Possible responsibilities include:

• Project Contributions
  • Facilitate effective communication with clients, subconsultants, and internal team members.
  • Act as the point-of-contact in the absence of project managers.
  • Schedule project meetings, prepare agendas, record minutes, and maintain action item lists.
  • Collaborate closely with the administrative support team, other project coordinators, and project managers.
  • Coordinate deliverables with engineers, subconsultants, and the administrative team.
  • Organize and maintain data, including spreadsheets.
  • Manage project filing.
  • Coordinate the archival of project files and drawings with the Records Manager.
  • Conduct project background research.
  • Prepare and outline reports.
  • Ensure quality control of reports, letters, and memos.
  • Assist with grant writing.
• Contract Administration
  • Set up spreadsheets for fee estimates, cost tracking and billing.
  • Prepare subconsultant agreements.
  • Develop and maintain project schedules.
  • Coordinate submittal reviews.
  • Draft scope of work materials.
• Project Accounting
  • Coordinate project setup with the Accounting Team.
  • Track and manage budgets for project manager review.
  • Process subconsultant invoices and maintain communication regarding invoicing requirements.
  • Review and prepare project invoices and progress reports.
• Marketing Support
  • Draft scope of work documents.
  • Develop and maintain marketing materials.
  • Research potential clients and project opportunities.

Minimum Qualifications:

• Proficiency in Microsoft Office Suite, including advanced skills in Word, Excel, Project, and PowerPoint.
• Experience with Bluebeam, Adobe, and Smartsheet.
• High School Diploma/GED; Bachelor’s degree preferred.
• Technical writing certification and/or experience preferred.
• Preferred experience in data management and document review.
• 3-5 years of experience in a related field preferred.
• Efficient time management skills.
• Positive and self-motivated attitude.
• Ability to work independently.
• Enjoys challenges.
• Adaptable and solution-oriented.
• Effective verbal and written communication skills suitable for a professional team setting.
• Dependable and reliable.
• Professional demeanor and appearance.
• Takes initiative and enjoys having fun!

Physical Demands:

• Duties are primarily conducted in a standard office setting, requiring prolonged periods of sitting at a desk or computer table.
• Occasionally may be required to lift objects weighing up to 15 lbs.
• Occasionally visiting project locations and performing field inspections which may involve walking, standing, kneeling, or navigating uneven terrain.
• Traveling to project sites or client meetings, which may involve driving or flying.

Compensation:

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate is $30 - $39/hour 

Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Benefits provided by KPFF include:

• An excellent 401K retirement savings plan with employer contributions
• Medical insurance
• Dental insurance, with a no-premium option
• Vision insurance, with a no-premium option
• Health Savings Account (HSA) option with employer contribution
• Medical Flexible Spending Account (FSA) option
• Dependent care FSA option
• Employee Assistance Program
• Group life insurance
• Short-term disability insurance
• Long-term disability insurance
• Seven paid holidays and two floating holidays
• 10 vacation days annually, which increases with years of service.
• 10 days of personal and sick time to care for yourself and family members.
• Up to one-week (five business days) paid jury duty per year.
• Six weeks of supplemental paid family leave
• Travel accident insurance
• Subsidized ORCA bus/rail pass

All your information will be kept confidential according to EEO guidelines

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KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.