Corporate Paralegal/Administrative Assistant

We are currently hiring a full-time Corporate Paralegal/Administrative Assistant in our Legal Department at our Rochester, New York office.

The Legal Department at LaBella provides legal support to 1,950 architects, engineers, environmental consultants and program managers in over 30 office locations in the United States and Europe. We are responsible for all legal issues, including contracts, labor and employment, immigration, insurance, intellectual property, mergers and acquisitions, office leases, risk management and project dispute resolution, employee stock transactions, state licenses and registrations for the company and its subsidiaries, and oversight of outside counsel.

The Corporate Paralegal/Administrative Assistant will assist the General Counsel and team of two other Corporate Paralegals to provide legal support to LaBella leadership and project managers and also will provide backup for certain general corporate administrative functions.        

Duties

• Risk Management:  Investigate claims, monitor litigation and maintain case management databases, draft and manage litigation holds, coordinate and manage discovery and subpoena responses, and work with outside counsel and insurance adjusters
• Insurance:  Assist project managers with contract insurance compliance and proof of insurance
• Immigration:  Work with outside counsel on all aspects of employment-based immigration visas and I-9 compliance
• Office Leases:  Review office lease agreements, organize and maintain lease files, track deadlines, and communicate with office managers and landlords
• Corporate Recordkeeping:  Maintain and update corporate files and minute books, including drafting Board resolutions
• Mergers & Acquisitions:  Manage due diligence and assist with drafting transaction documents and agreements
• Employee stock transactions:  Assist with processing of annual employee stock transactions
• Administrative Support:  Assist general counsel in handling incoming legal inquiries and directing them to appropriate parties, managing calendar and scheduling meetings, and preparing meeting and presentation materials.  In addition, provide backup reception support when main receptionist is sick or on vacation

• Paralegal certificate or equivalent college degree required
• Minimum of 5 years of paralegal experience required
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Adobe Acrobat
• Knowledge of design professions/construction industry preferred
• Posses strong organizational and planning skills
• Possess excellent time management skills and the ability to prioritize work
• Be self-motivated with a desire to learn
• Be able to work independently and exercise judgment, while also collaborating in a team environment
• Be detail-oriented and thorough

Salary Range: $55,000 - $65,000

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

o   Flexible Work Schedule

o   Health/Dental Insurance

o   401k Plan with Employer Match

o   Short & Long Term Disability

o   Profit Sharing

o   Paid Time Off

o   Leadership Development Program

o   Fitness Reimbursement

o   Tuition Reimbursement

o   Referral Bonus Program

o   Wellness Program

o   Team Building Events

o   Community Service Events