Billing Specialist

Job Description: Billing Specialist

Location: Wine Ridge, AL

Employment Type: Full-Time, Direct Hire

About the Role

We are seeking a detail-oriented and organized Billing Specialist with a background in financial services to join our team. In this role, you will oversee all billing activities, ensuring accuracy, timeliness, and compliance with company policies. Experience managing billable hours is essential, as you will be responsible for tracking, invoicing, and reconciling time-based billing. Your expertise will play a pivotal role in supporting our financial operations and maintaining excellent client relationships.

Key Responsibilities

Invoice Management: Prepare, review, and distribute accurate and timely client invoices, including those based on billable hours, in accordance with established contracts and guidelines.

Reconciliation: Verify and reconcile billing discrepancies, ensuring all accounts are balanced and accurate.

Billable Hours Tracking: Monitor, calculate, and validate time entries to ensure correct billing for hours worked by staff or contractors.

Customer Support: Address client inquiries related to invoices and payments, providing clear and professional communication to resolve issues.

Reporting: Generate and analyze billing and financial reports to support management and provide insights into billing operations.

Compliance: Maintain compliance with company policies, industry standards, and regulatory requirements related to billing processes.

Process Improvement: Identify opportunities to streamline billing procedures and implement best practices to enhance efficiency.

Qualifications

Experience: 2-3+ years of experience in a billing or accounts receivable role, with experience handling billable hours in a professional services or financial services setting.

Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent work experience).

Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, or similar), time-tracking tools, and advanced Excel skills (pivot tables, VLOOKUP, etc.).

Attention to Detail: Exceptional accuracy and an eye for detail in handling financial records and transactions.

Communication: Strong written and verbal communication skills, with the ability to interact effectively with clients and internal teams.

Problem-Solving: Ability to analyze issues, identify root causes, and implement effective solutions.

Organization: Proven ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

Familiarity with time-tracking systems

Knowledge of financial regulations and compliance standards.

Background in handling high-volume billing or complex invoicing structures.