Executive Assistant (Home Building/ Construction Experience Preferred)

Position Summary:

We are looking for an organized, proactive, and resourceful Executive Assistant with ideally a background in the home building or construction industry to support our executive team. This role will provide high-level administrative support, manage complex schedules, coordinate meetings, and facilitate communication across departments. The ideal candidate will be detail-oriented, able to anticipate the needs of the executives, and bring valuable insights from the construction sector to streamline operations.

• Administrative Support:
• Provide comprehensive administrative assistance to the executive team, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Prepare, edit, and review documents, presentations, and reports, ensuring accuracy and adherence to brand standards.
• Draft correspondence, emails, and communications on behalf of executives.
• Project Coordination:
• Support project management efforts, ensuring the timely delivery of documents, proposals, and updates.
• Track and follow up on action items from meetings, keeping projects on schedule and ensuring timely completion of tasks.
• Serve as a liaison between executives and other departments, coordinating information flow, priorities, and communications.
• Meeting Management:
• Plan, schedule, and coordinate internal and external meetings, including agenda preparation, materials organization, and recording meeting minutes.
• Organize executive team off-sites, retreats, and events as needed.
• Coordinate with vendors, suppliers, and contractors to ensure timely and effective support for meetings and events.
• Industry-Specific Support:
• Leverage industry knowledge to assist with project documentation, contract tracking, and construction-related compliance requirements.
• Conduct research on construction industry trends, suppliers, and vendors to support executive decision-making.
• Ensure executives are informed of relevant industry changes, competitors, and market updates that may impact the business.
• Process Improvement and Organization:
• Proactively identify and implement efficiencies to improve administrative processes and executive workflows.
• Maintain confidential files, manage databases, and organize office resources to ensure easy access and retrieval of information.
• Assist in managing budgets, expenses, and invoices related to executive team needs and office operations.