Office Operations & Executive Assistant (Limassol, Cyprus)

What you'll do and how you'll make an impact:

Learning is the only human superpower. It’s a gateway through which knowledge becomes a virtue, a value, a product, a skill, a prerequisite, a motive, and a competitive advantage.

LearnWorlds’ vision is to enable individuals, businesses, and communities to leverage the power of learning, improving lives, and cultivating a brighter, more resilient future for everyone.
Our mission is to stand out as the ultimate adaptable e-learning solution, tailored to meet the diverse, advanced and intricate business models of contemporary organizations.

We are committed to delivering unmatched flexibility in our offerings, ensuring that businesses, individuals, and communities can effortlessly embrace knowledge empowerment as a cornerstone of their growth and success.

The cloud-based e-learning platform offers tailor-made solutions, from creating whole e-learning websites to author online courses as well as providing the right tools to sell them on a B2B/B2C function. Today, LearnWorlds has c.10,000 customers in more than 140 countries and our team is fully remote. However, we also offer the option of working from the office for those who want to mix things up. We have offices in Athens, Crete, and Limassol.

Role purpose:

As the Office Operations & Executive Assistant to our C-level, you will be at the heart of LearnWorlds’ administration team in Limassol, ensuring that our office runs smoothly and is a vibrant space that inspires collaboration and creativity. This dual role offers a unique opportunity to directly support our C-level team, making a meaningful impact on our company’s strategic initiatives. You will be the trusted go-to person for all things office and HR while also playing a pivotal role in enabling our leadership team to focus on driving LearnWorlds' vision forward. This is more than a job—it’s your chance to become an enabler in a fast-growing EdTech company, working closely with inspiring leaders and contributing to our mission to revolutionize online education globally.

Key Responsibilities:

HR and Office related responsibilities:

• Manage daily operations of the Limassol office, ensuring a well-organized, efficient, and welcoming environment.
• Coordinate with vendors and service providers for office supplies, maintenance, and other needs.
• Act as a member of the HR team for 50% of your time to help them keep track of employee records, onboarding, benefits and guidance for more than 160 LearnWorlders.
• Work closely with internal teams such as Finance ie. invoices and provider payments.
• Plan and organize team events, meetings, and activities.
• Handle office budget tracking and reporting.

Executive Assistance to C-level:

• Prepare meeting agendas, take minutes, and ensure follow-ups are executed.
• Assist with administrative tasks for the CEO as required.
• Coordinate communication and workflows between the CEO and other departments or stakeholders.

• Support other C-level executives as needed with scheduling, travel planning, and correspondence.
• Help prepare reports and process documentation.
• Maintain confidentiality and handle sensitive information with discretion.

• Proven experience as an HR Assistant, Office Manager, Executive Assistant, or in a similar administrative role.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills in Greek and English.
• Proficiency in office management tools (e.g., Google Workspace, MS Office) and scheduling software.
• Strong interpersonal skills and the ability to build positive working relationships across teams.
• Discretion and trustworthiness in handling confidential information.
• Problem-solving mindset with the ability to work independently and under pressure.

• Private life and health insurance plan
• Your personal annual training budget
• An annual home office allowance to set up your personal space
• Company laptop
• 23 days of paid time off
• 3 early summer Fridays in July and August
• A free LearnWorlds School to build and sell your own courses
• Work in one of the globally top 5 e-learning courses platform
• An opportunity to grow alongside us and shape the look and feel of tomorrow's e-learning
• An entrepreneurial, international, and highly motivated team with a flat hierarchy that will both challenge you and help you reach your highest potential
• Annual company retreats (see the video of our latest retreat).