Finance Assistant - #34261

This role is exciting because it offers the opportunity to work with diverse and complex payroll solutions, leveraging cutting-edge technology to streamline processes, ensuring accurate and timely payments while gaining in-depth expertise in UK payroll compliance and IR35 regulations, all within a fast-paced, high-impact environment that fosters career growth, professional development, and collaboration with recruiters, employers, and contractors to deliver efficient and compliant payroll services.

Company Profile:

Our client provides comprehensive payroll and compliance solutions tailored to the needs of recruiters, employers, and contractors. Their contractor payroll services ensure a seamless experience with simple remote onboarding, rapid payment processing, automated wage query resolutions, and multilingual support. By leveraging market-leading technology, they enhance efficiency and improve contractor satisfaction and retention. Navigating the complexities of IR35 legislation, they offer clear and accurate assessments to determine the correct employment status of contractors, helping businesses avoid compliance pitfalls.

Additionally, their outsourced payroll services streamline operations by managing everything from payslips to pension contributions, enabling clients to focus on core business activities without the burden of payroll administration. Supporting recruiters and employers, they provide onboarding tools, umbrella payroll services, and dedicated multilingual support, reducing the need for internal payroll and compliance teams while improving cost efficiency. For contractors, they offer tailored payroll solutions, including umbrella payroll, self-employed payroll, and limited company payroll options, ensuring accurate and timely payments while maintaining full regulatory compliance.

Overall purpose and responsibilities of the role:

The primary role of a Finance Assistant is to provide crucial support to the finance team by managing key financial operations, particularly in accounts receivable and accounts payable. This involves processing invoices, handling payments, and performing reconciliations to maintain accurate financial records.

In accounts payable, the Finance Assistant ensures that vendor invoices are reviewed, approved, and processed on time, preventing any delays or discrepancies in payments. In accounts receivable, they track incoming payments, follow up on outstanding balances, and help maintain strong client relationships by addressing any billing inquiries or concerns.

Beyond these core responsibilities, the Finance Assistant plays a key role in financial accuracy and compliance by assisting with audits, maintaining organized financial documentation, and supporting month-end and year-end closing processes. Their role is integral to ensuring the smooth financial operations of the company, helping to optimize cash flow management and support overall business efficiency.

Duties and Responsibilities:

1. Accounts Receivable Processing:

▪ Generate and issue accurate and timely sales invoices.

▪ Monitor outstanding balances and proactively follow up on overdue invoices to ensure prompt payments.

▪ Ensure proper allocation of cash receipts within the accounting software.

▪ Maintain up to date and accurate records of receivables, payments, and customer accounts.

▪ Reconcile customer accounts, investigate discrepancies, and resolve them promptly.

2. Accounts Payable Processing:

▪ Ensure payments are allocated within the accounting software in a timely manner.

▪ Monitor and follow up on advances, overpayments and payment discrepancies consistently.

▪ Ensure timely processing of supplier invoices to support cash flow management.

3. Client Relationship Management:

▪ Assist customers with enquiries regarding invoices and payments professionally and promptly.

▪ Build positive client relationships through exceptional service.

4. Compliance and Financial Accuracy:

▪ Ensure adherence to financial procedures and regulations.

▪ Support month-end and year-end financial processes, including key control account reconciliations.

▪ Maintain accurate records to aid audits and ensure reliable financial reporting.

5. Reporting and Collaboration:

▪ Prepare accounts receivable and payable reports for internal finance use and senior management.

▪ Contribute to aged debt analysis.

▪ Work collaboratively with the finance team and other departments to support smooth financial operations.

Job Type: Permanent

Emp Type: Full-Time / Direct Employment

Schedule: Monday to Friday: (Rotating Shift Schedule) 10.00 am – 6.00 pm Manila Time / 4.00 pm – 12.00 am Manila Time

Location: Work from Home

Industry: Payroll and Compliance Solutions