Founder's Assistant

Materials contribute to 50% of the world’s CO2 emissions, those critical to the net-zero transition being the biggest culprits. Our AI platform leverages quantum calculations to model and design novel materials that are cheaper, higher performing and more environmentally friendly. We are accelerating materials discovery from decades to months.

At Matnex, we have big ambitions. We have identified a pipeline of game-changing material opportunities and aim to influence every corner of technology.

Press coverage of Magnex: https://www.independent.co.uk/tech/ai-magnet-rare-earth-mineral-clean-energy-b2565041.html

We are looking for a passionate and resourceful Founder’s Assistant to join our team. This is a unique opportunity for someone who thrives in dynamic environments, embraces ambiguity, and stays adaptable as priorities evolve.

What you will be doing:

As the organisation grows the scope of the role will develop but the core functions will include providing administrative support across the organisation and to the CEO, Jonathan. Your responsibilities will likely be:

Supporting the business:

• Maintain an effective office environment for the team ensuring administrative aspects from room use, meeting bookings and office supplies (including snacks!) are organised efficiently

• Work with the People function on HR administrative tasks and onboarding of new employees

• Support the development of company-wide document management and control

• Participate in the design of internal and external marketing activities including: Internal/external events and meeting planning and organization

• Contribute to additional special projects that impact the culture & growth of Matnex

Supporting our CEO:

• Track action lists for Jonathan through interactions over multiple communication tools (email, MS suite, project management tools etc.)

• Manage international travel, visas, itineraries and bookings for the CEO, Jonathan

• Own meeting planning, note taking & actions when needed

• Work closely with Jonathan to manage his diary and ensure all meeting logistics are taken care of

• Manage Jonathan’s company expenses

We are looking for someone who is a caring team player and watches out for the team across multiple work-streams. This individual will also have a genuine interest in the company's mission related to net-zero.

• Work experience with at least one year as a EA/Office Manager/Project Manager, or equivalent, supporting C-level executives

• Proficient in using Microsoft Suite, Google Suite and other collaboration tools, such as Teams, Trello etc

• Experience in office administration, event management

• Excellent numerical literacy

• Excellent written and verbal communication skills and can adapt communication style to the situation, and audience

Nice to haves:

• Some bookkeeping or expenses management experience (training will be given if not)

• Understanding of the start-up ecosystem

📈 Stock Options: We value our employees and you to share in the success of the company. You will be a vested partner in our future achievements. 

🌴 Flexible holidays: 33 days annual leave/year which can be used on UK public holidays or on more convenient days for you.

💚 Fully covered comprehensive private healthcare and mental health support.

🎂 Your birthday day off: Enjoy a well-deserved day off to celebrate and recharge.

✈️Work abroad: Travel the world while you get your job done - see family, or simply explore a new place!

🐣 Enhanced Family & Carers leave to ensure you get that quality time in when you need it 

💻 Flexible work arrangements: our shared office space in Shoreditch is here to help foster collaboration and community. Most of the team is in 2-3 days a week, but we are happy to discuss alternatives as necessary.

📒 Continuous learning and growth: We’re pioneers in our field, so you'll be encouraged to expand your knowledge and skills in new areas too.

The process

• A 30 minute introductory chat with Julia, People Associate, for us to learn more about you, and for you to learn more about Matnex

• A 30 minute deep dive with Luxia, Head of Operations, to learn more about your experience

• A 90 minute in-person interview with Jonathan, to better understand how you work

If successful,

• Finalist candidates will need to provide two references from different organisations, with one from most recent employer 

• DBS check for successful candidate