Asset information Coordinator

In line with 49 CFR 625, 630, and 673 requirements, the Asset Information Coordinator will assist with the asset management program in identifying, recording, and analyzing asset information for asset lifecycle management. This position will also help in reviewing condition assessments following FTAs 1-5 State of Good Repair TERM Scale and prepare the Authorities annual Asset Management FTA submission. The Asset Information Coordinator will be engaged in data collection, and analysis covering transit and commuter rail assets.

• Validate asset information via both desktop exercises and field visits of the infrastructure throughout the MBTA.
• Coordinate and maintain relationships with Engineering & Maintenance Department in order to effectively schedule proper staff support for field visits (flagging, ROW access, etc.)

• Oversee, manage and provide basic training for personnel to collect, verify, and document asset data as part of the Asset Management Program.
• Review and update engineering documents in line with asset management methodologies.
• Document inspection criteria for verifying condition of assets, monitor maintenance practices and procedures, and assist in establishing criteria for preventive maintenance cycles based upon data driven metrics.
• Review and validate new asset data from major Capital Programs and act as handover liaison between Asset Management, Operations, and Engineering & Maintenance.
• Assist the continuous improvement of both the Asset Management Program and asset documentation.
• Respond to each inquiry, whether from a customer, vendor or co-worker in a professional and courteous manner.

• Enforce the Department of Asset Management policies and procedures by monitoring compliance as it relates to assets, audit requirements and other MBTA manuals and directives.
• On occasion be flexible to work all shifts and/or locations as assigned or directed.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies.
• Perform related duties and projects as assigned.

• Two (2) years of professional experience in one of the following disciplines with professional knowledge of industry engineering principles and practices related to transportation, building management, Drafting, or Construction.

• Strong analytical, mathematical, organizational, planning, time management and interpersonal skills.
• Proficiency with Word, Excel, PowerPoint and database applications.
• The ability to read, interpret and make recommendations based upon technical documents and drawings including blueprints, maintenance manuals, specifications, schematics, fluid and other sample tests.

• The ability to work in an active railroad and maintenance environment and the physical constraints associated with the working environments.

• The ability to quickly learn new technologies tools and processes.
• The ability to effectively work with employees at all levels within the Authority, vendors, and individuals outside the agency.

• Excellent written and verbal communication skills.
• Excellent customer service and conflict resolution skills.
• The ability to provide internal and external customers with a courteous and professional experience.
• The ability to pay attention to details, use sound judgment, and prioritize work.
• The ability to work any and all shifts and/or locations as assigned or directed.

• An Associate’s Degree from an accredited institution with the ability to comprehend, communicate and respond to instructions, orders, signs, notices, inquiries, etc. in English and five (5) additional years of experience preferably in light rail, heavy rail, commuter rail, or freight rail may be substituted for the degree requirement.

• A high school diploma or equivalent (G.E.D.) from an accredited institution with the ability to comprehend, communicate and respond to instructions, orders, signs, notices, inquiries, etc. in English and seven (7) additional years of experience preferably in light rail, heavy rail, commuter rail, or freight rail may be substituted for the degree requirement.

• A Bachelors’ degree from an accredited institution in a technical field related to Electrical, Power, Civil Engineering or a related field.

• Five (5) years of experience working in Transit or the Railroad
• Extensive experience in technical design, inspection, rating schemes, and rehabilitation experience on transit infrastructure projects.

• Experience in Railroad or Transit infrastructure design and build.
• Basic knowledge of AREMA, Asset Management principals and EAMS.

• A Bachelor’s degree from an accredited institution in a technical field related to Information Technology, Electrical, Power, Civil Engineering or a related field.

• The physical demands and work environment characteristics described here are representative of a railroad/transit environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Have the ability to work any and all shifts and/or locations assigned or directed.

• Adhere to rules, regulations, collective bargaining agreements (if applicable) and policies of the MBTA including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.