Bid and Proposal Coordinator

At Mito Digital, our goal is to design and deliver human-centered, best-in-class digital solutions. We have been working with enterprises from around the globe for more than 10 years, in industries such as telco, lottery, e-commerce, and aviation. But in order to secure new business opportunities, we will need your help with timely and high-quality bid proposals. 

As a Bid and Proposal Coordinator, your primary responsibility is overseeing the proposal process from start to finish, coordinating with subject matter experts to gather and articulate key information, editing and rewriting content, and delivering completed proposals against RFP deadlines. You will also be in charge of managing the handoff to the contracting and delivery team, keeping track of bid activities, and helping to improve the effectiveness and quality of sales processes and tools. Feeling like a qualified prospect yet?

Your tasks will be:

• Managing strategic proposal process by establishing priorities and target dates for information gathering, writing, review, and approval.
• Reviewing RFP and coordinating with stakeholders (Mito Digital and within Mito Group) to provide questions back to prospects in order to better understand requirements and create a more complete, competitive response.
• Coordinating with subject matter experts across the organization of the business for needed information (aka the right information, at the right time).
• Articulating and presenting updates to stakeholders on the strategic bids he/she is leading, and making recommendations on the way forward when needed.
• Managing handover to contracting and delivery teams after a successful bid acceptance
• Documenting key drivers and objectives of the potential client and ensuring they are addressed in the proposal in conjunction with the global sales team.
• Working with the Mito Communications team for content and design elements when needed. Top-notch digital interfaces are what we do best, after all.
• Editing documents for spelling, grammar, style, and content, and rewording existing content where relevant. AI assist tools can always help you find the right words.
• Delivering completed written proposal responses against RFP deadlines, and ensuring delivery of proposal, whether via email, through a sourcing site, printed/shipped, or by other means  (except for maybe pigeon post).
• Tracking bid activities and administrating all proposals in our CRM system, updating their status periodically. 
• Analyzing results (Lessons Learnt) and making suggestions to increase the effectiveness and quality of the proposal process. New ideas are always very welcome here.

We need you to have:

• Strong attention to detail, with the ability to ensure that all proposals are compliant and meet the client's requirements.
• Strong problem-solving skills, with the ability to identify issues and find effective solutions.
• Strong (2-4 years) project management experience, with the ability to manage multiple threads and several stakeholders simultaneously.
• A solid command of the English language, as well as fluency in Hungarian.
• You must be resilient in the face of rejection and obstacles, and be able to bounce back quickly from setbacks. Don't worry, we will provide a safety net that is both flexible and strong enough to support you.

We will be made massively happy if you have experience in:

• Supporting digital product teams (Software Development, UX, UI) or agency environment
• Working with Hungarian public procurement procedures
• Working with/in international companies' procurement departments

What makes working at Mito unique:

Plenty of challenges. And endless resources to meet them.

• All four of our business units work on impactful projects throughout the world. Your efforts can and will make a difference in people’s lives, whether they’re booking a plane ticket or want to be delighted by a funny commercial on TV.
• World-class work requires world-class working conditions. Like a beautiful office in downtown Budapest, MacBooks (if you prefer so), coffee (if you prefer so), fruit (who doesn’t like that), beer, whatever.
• Hybrid working environment, so you can work from home when you need to, though to keep everything and everyone on track, we do like to meet in person and spend some days at the office.
• Our Level Up system will reward your professional progress with extra days off every year.

A community

• Mito has always been a place where the only thing we take seriously is work, so you’ll be able to have fun and meet great people like yourself.
• From Hackathons to office parties and Easter egg hunting for the kids, we love to spend time together either to get to know each other better or just to...you know. No reason.
• Dogs are super welcome at the office, and have been ever since Mito’s inception.

The freedom to shape your benefits

• Whether you’re into individual or team sports, looking for a new set of running shoes, or a gym pass, you can use your flexible personal budget to cover it. You may also use it to improve any of your talents, whether it's studying German, JavaScript, or how to fix a gas leak. We’ll chip in to take care of your medical expenses, if needed. Additionally, personal budgets can also cover commuting (fancy bike helmet included).
• Health comes first! Our team enjoys an awesome health insurance package: quick appointments, top-notch care, and zero hassle.