Billing Coordinator

About Mod Op

Mod Op is a full-service advertising agency able to offer clients a full suite of solutions. Mod Op can offer you access to low-cost, high-quality health care options and a team of enthusiastic, collaborative and motivated coworkers who see career development and personal development as intertwined.

About the role

We’re seeking a Billing Coordinator to join our growing team at Mod Op. This role will act as the critical liaison between the finance department, project teams, and executive leadership, ensuring accurate project accounting, timely data entry, and streamlined financial processes. This role requires close collaboration with our client service team members to monitor project progress, support revenue projections, and ensure accuracy in financial records. The ideal candidate is responsive, detailed-oriented, loves working with numbers, and is eager to learn.

Key Responsibilities:

1.       Liaison Between Finance and Project Teams

• Ensure proper accounting of projects, including accurate revenue and expense recognition and timing.
• Act as the bridge between executive leadership, project teams, and finance for project updates and financial workflows.

2.       Project Monitoring and Reporting

• Track project scope (budget/hours), usage to date, and remaining budget/hours.
• Maintain a monthly project revenue and expense report for finance teams and executive leadership.
• Facilitate accurate revenue/expense accruals for large projects to ensure consistent month-over-month results.
• Ensure projects remain profitable and on track during execution.
• Meet monthly with leadership to review project status and address potential issues.

3.       Data Entry and System Management

• Accurately enter Sales Orders, Client Invoices, Purchase Orders, and Vendor Bills.
• Set up and maintain new clients, projects, and vendors in financial systems.

4.       Purchase Orders (POs) and Vendor Management

• Create, review, and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets.

5.       Project Administration

• Monitor timesheets to ensure timely and accurate input.
• Address and correct timesheet errors as needed.
• Manage project closeout processes efficiently, ensuring all financial and administrative tasks are complete.

6. Revenue Management and Projections

• Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve.
• Support the development of accurate revenue projections to assist teams and leadership in financial planning.

Key Qualifications

• Strong understanding of financial processes, including project accounting, accruals, and financial reconciliation.
• Excellent attention to detail and accuracy in data entry and reporting.
• Proficiency with financial systems, project monitoring tools, and spreadsheets for reporting purposes.
• Experience with timesheet systems, Purchase Order workflows, and vendor bill reconciliation.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Effective communication skills to ensure alignment across teams and stakeholders.
• Prior experience in billing coordination, finance support, or project management roles preferred.

• Health, dental and vision benefits

• 401k plus matching
• Company sponsored life Insurance
• LinkedIn Learning license
• Unlimited vacation time off policy plus December holiday closure
• Hybrid remote/in-office work schedules, depending on location
• Fun company culture with a great balance of work and play

When asked what they love about working at Mod Op, we hear:

• “I feel I can be myself at work and it’s fun!” -MV
• “The caliber of the clients/brands we work with, knowing your work is seen by thousands of people, in many cases across the world.” -JC
• “We actually create videogames!” -AC
• “We have an all-star team, and it’s like playing in the pro-bowl every day!” -MW
• “Opportunities to always learn from and work with the best and the brightest.” HW
• “Mentors and opportunities for growth.” -KB

Mod Op believes in teamwork, client collaboration, powerful storytelling, stunning design and thoughtful problem-solving. Our clients represent a breadth of industries, and every project presents new and interesting challenges. We would love for you to join us!

Mod Op, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.