Office Services Assistant

ModMed is hiring a driven Office Services Assistant to join our positive, passionate, and high-performing People Experience team focused on delivering a best-in-class employee experience. This role is crucial in driving efficient office operations, fostering employee engagement. This is an exciting opportunity to help create a welcoming workplace environment within a fast-paced Healthcare IT company that is truly Modernizing Medicine!

Your Role:

• Proactively assess office needs, recommend improvements, and execute workplace solutions to enhance functionality and employee satisfaction.
• Implement and maintain processes to ensure supplies, services, and office resources are available in an organized and efficient manner.
• Help maintain an organized and presentable office. Track inventory. Ship and receive packages.
• Maintain snacks/drinks inventory, restock, and provide recommendations for replenishments as needed.
• Receive, organize, and set up meal service for the onsite team.
• Receive, set up, and deliver catered meals for departmental meetings.
• Assist with engagement events.
• Uphold company policies and compliance standards in all office management practices.
• Ensure strict confidentiality of employee and organizational information while handling office services and administrative responsibilities.
• Stay informed about workplace management trends and best practices to drive continuous improvement.
• General maintenance skills, including a firm understanding of the usage of basic hand tools.

Skills & Requirements:

• Knowledge of proper food handling.
• Natural ability to connect with people and build rapport.
• Creative and resourceful.
• Previous experience in office services, kitchen management, or facilities maintenance is a plus.
• Strong organization, detail orientation, and time management skills.
• Ability to handle multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
• Excellent communication and interpersonal skills, fostering positive relationships with employees and vendors.
• Proficiency in workplace technology and tools for inventory management, communication, and coordination.
• Ability to lift heavy objects.
• Experience operating a motorized pallet jack.
• Occasional weekend work for special events or projects.
• High school diploma required

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