Team Coordinator

A WORD ABOUT US

We come from many different places, but what unites us is our passion. At Moment Factory, each new project is a blank page awaiting the creativity and talent of our whole team, no matter the individual responsibilities, roles, or fields. Our desire to innovate, to take risks, and to learn from our mistakes and from each other is what allows us to create collective projects that go above and beyond. Today, thanks to a team of 420 creative minds, we have been able to create immersive multimedia environments for artists, museums, airports, brands, theme parks and events, as well as our signature shows. No matter the canvas – be it film, lighting, multimedia architecture, sound design, special effects, or interactive projects – the thirst for experimentation and innovation is at the core of our DNA.  

YOUR TEAM

You will join the large team at the Center of Expertise (CoE), which brings together over 200 multidisciplinary experts across creative, technological, and technical fields, contributing to the creation of immersive and innovative experiences. The CoE’s main mission is not only recruitment, talent development, and well-being, but also to ensure top-tier talent casting and expert contributions to projects, in close collaboration with the Business Units and international offices. More specifically, you will be part of the department’s management team, which includes a Senior Director, 3 Operations Managers, and 3 Coordinators.

YOUR MISSION

As a Team Coordinator, you will oversee the department’s activities, providing administrative and logistical support to managers and teams, while ensuring the development and maintenance of internal tools and processes. You will also support initiatives focused on team engagement, well-being, and excellence. You will be expected to collaborate closely with specific teams, while also contributing to the department’s cross-functional projects.

• Reporting to an Operations Manager and working closely with other members of the management team, your main responsibilities will include:
• Time Management: reviewing timesheets, tracking hours, and handling leave requests;
• Organization of activities, outings, and events, from small to large-scale;
• Assist in drafting and distributing various internal communications;
• Provide coordination support to team managers and/or professional community leads;
• Plan and schedule meetings and work sessions, including note-taking and follow-up;
• Manage requests related to office spaces, desks, equipment, and software with the IT and Facilities departments;
• Keep team coordination tools (team lists, calendars, timesheets, etc.) up to date;
• Contribute to the development and continuous improvement of internal tools and processes;
• Welcome and onboard new team members, and assist in the creation and implementation of their training plans;
• Ensure adherence to internal policies and support the well-being of the teams;
• Track the department's budget: update tracking tools, process invoices, prepare purchase orders or contracts as needed, and follow up on necessary approvals;
• Research, monitor, and follow up on opportunities for participation in industry conferences/events and partnerships with educational institutions;
• Collaborate with the MF School to organize and implement various training, development, and learning initiatives;
• Handle administrative follow-ups with certain freelancers;
• Contribute to promoting the team within the company, acting as a positive ambassador for its values, goals, and priorities;
• Perform any other responsibilities and/or tasks related to this role.

• College diploma in management, event planning, multimedia, media, or a related field;
• 2 to 3 years of experience in team or project coordination, within the multimedia, event planning, entertainment industry, or other equivalent experience;
• Professional proficiency in both French and English, spoken and written (you will be required to communicate in English as part of your role);
• Proficient in Google Suite (Sheets, Slides, Gmail, etc.).

• Attention to detail, analytical skills, and excellent organizational abilities;
• Strong communication skills;
• Comfortable with clerical and administrative tasks;
• Ability to work under pressure and manage multiple projects simultaneously;
• Team player with diplomacy and the ability to foster harmony within teams;
• Reliability, autonomy, and proactive mindset;
• Curiosity and a willingness to learn;
• Skilled in managing both human and creative resources;
• Knowledge of Wrike software is a plus;
• Familiarity with the multimedia industry is an asset.

• Hybrid work possible, but requires regular in-office presence;
• Occasional work outside of regular office hours.

• Hybrid work mode to optimize work-life balance;
• Group insurance benefits for you and your family;
• Wellness account allowing you to claim personal expenses up to $250 per year;
• $110 inspiration account;
• Free access to Dialogue telemedicine service, to quickly respond to your health concerns and those of your family;
• 5 paid sick days per year;
• Personalized training and skills development plan through the MF School;
• Daily meals at a lower cost, snacks, and coffee available at all times;
• MF Life Department, a catalyst for employee wellness initiatives (physical, mental health, social activities, etc.).

If you think this position is for you, we invite you to apply now. Unfortunately, we will not be able to follow up with each candidate, so we will only contact the selected individuals. Thank you for considering a career at Moment Factory. We are looking forward to meeting you!