Administrative Assistant

Monroe Tractor is a well-known and respected construction equipment and agricultural equipment dealer with over 70 years of experience servicing the northeastern US. With 18 locations throughout New York, Pennsylvania, Vermont, Connecticut, and Massachusetts, we pride ourselves on providing best-in-class sales and support to over 15,000 hardworking customers. Since our founding in 1951, the industries we serve have been transformed by the technologies, equipment, and capabilities undreamed of decades ago. But the people we serve haven’t changed, and neither have we. We’re still a family owned business.

The Administrative Assistant is accountable to the store manager and appropriate corporate staff. Interacts professionally with customers, and co-workers at all levels, in person and over the telephone.

Responsibilities

• Perform administrative and secretarial functions to support the Store Manager and the Sales, Parts and Service Departments.
• Greet customers, answer telephone and direct to appropriate department.
• Process Store mail daily.
• Complete daily cash edit and ROA, make deposits.
• Send invoices, cash receipts.
• Reconcile petty cash and parts drawer daily.
• Compile weekly store payroll.
• Complete new employee orientation for all new hires.
• Maintain leave records for all store personnel.
• Maintain files of appropriate documents.
• Buy and maintain supplies.
• Help reconcile parts department documents.
• Enter whole goods orders as directed by store manager.
• Issue purchase orders as needed.
• Reconcile invoices with orders/send payables to corporate.
• Initiate whole goods transfer and do billing.
• Enter commissions on SAS as directed by store manager.
• Maintain equipment locator service file of used equipment.
• Produce necessary correspondence as requested.
• Invoice Equipment.

Qualifications

• Automotive dealership office experience preferred.
• At least 1 year of administrative experience required.
• Highly proficient with Microsoft Office including Outlook, Excel and Word.
• Excellent listening/communication skills, outgoing and positive personality.
• Punctual nature and ability to handle schedule flexibility and dynamic work environment.
• Heavy equipment industry experience is a plus.

Benefits

• Medical, Dental & Vision Insurance
• 401K Plan + Match
• Generous Paid time off Policy
• Short/Long Term Disability
• Family owned and operated
• Annual Reviews
• Bonus Incentive Plans

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.