Office and HR Coordinator

Office and HR Coordinator

Full-time, In-office

Are you an organized, detail-oriented individual with excellent communication skills and a knack for problem-solving? Do you thrive in a fast-paced environment and enjoy supporting a team to achieve their goals? If so, we have an exciting opportunity for you!

About Us

We have a unique, dynamic work culture where two companies come together as one! Our unified mission is to simplify homeownership. C1 Insurance Group is a leading provider of insurance solutions dedicated to protecting individuals and families  across the nation. At MyUtilities, we're dedicated to providing exceptional service to our customers in the utilities industry. Our team is committed to excellence in everything we do. We value teamwork, innovation, and a customer-centric approach to business. With a commitment to excellence, innovation, and personalized service, we strive to exceed the expectations of our clients and partners in every interaction.

Position Overview

We are seeking a proactive and adaptable Office Manager to join our team. As the Office Manager, you will play a vital role in ensuring the smooth and efficient operation of our office. From managing administrative tasks to providing support to our team, you'll be at the heart of our operations. We need an energetic doer with a desire to serve others and foster a fun, inviting culture amongst our team.

Responsibilities

• Manage day-to-day administrative tasks, including scheduling appointments, coordinating meetings, and maintaining office supplies.
• HR Compliance - 50+ employees - ACA, FMLA, etc. (regulations, training of personnel, etc.)
• Oversee the physical office space to ensure it is properly maintained, coordinating repairs and maintenance and any correspondence with the building management team.
• Manage HR responsibilities - onboarding new employees, managing personnel records, administering employee benefits and assisting with recruiting.
• Responsible for managing office budgets, processing invoices, tracking expenses and preparing any necessary budget reports for new projects, office improvements or events.
• Serve as the central point of contact for internal and external communications, including answering phones, responding to vendors and other key partners.
• Coordinate special projects or events, such as office improvements, company outings, lunch catering and company events.
• Play a crucial role in fostering positive office culture by organizing team-building activities, promoting employee recognition and celebrating of birthdays, work anniversaries or milestones.

Qualifications

• Excellent organizational and time management skills
• Strong attention to detail and accuracy in work
• Exceptional communication skills, both verbal and written
• Ability to problem-solve and adapt to changing priorities
• Customer service orientation with a friendly and engaging demeanor
• Tech-savviness with office software and technology platforms
• Discretion and integrity when handling sensitive information

Benefits

• Annual salary ranging from $55,000 - $60,000 
• Paid time off (PTO) and paid holidays
• Health, dental and vision insurance coverage
• Monday to Friday work schedule from 8:30 AM to 5:30 PM