Executive Administrative Assistant

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

The Executive Assistant is responsible for supporting the Chief Financial Officer of NBCUniversal.  This position requires the utmost of confidentiality and professionalism along with the ability to interact with other senior executives and their assistants on a regular basis.  This role is based in NBCUniversal’s iconic New York office at 30 Rockefeller Plaza. 

What you'll do:

• Arranging and scheduling numerous meetings involving executives at all levels; maintain and update calendar; developing and maintaining relationships with executive assistants throughout the company; demonstrating flexibility, patience, and persistence in routinely rescheduling meetings.
• Answering phones professionally and taking messages as required.
• Maintaining strict confidentiality and professionalism along with a positive attitude.
• Coordinating staff meetings, conferences, and client meetings as necessary.
• Arranging complex logistics for multiple-attendee and multiple-location meetings (presentation set-ups); Coordinating audio/visual, catering, and other needs for critical meetings.
• Preparing executive presentations as directed, including both electronic and hard copy files.
• Arranging travel and all accommodations including comprehensive and detailed itineraries.
• Preparing and processing expense reports and reconciliations in accordance with Company policy guidelines.
• Processing all invoices, setting up new vendors, and managing all payments to external partners.
• Handling general office and administrative tasks, including the ordering of miscellaneous supplies.
• Managing administrative and coordination aspects of special projects as designated including planning and organizing internal events.
• Assisting with internal communications with staff and the broader Finance organization.
• Establishing and maintaining positive relationships with internal and external partners.
• Researching and assisting with additional projects as required

What you'll need:

• Bachelor’s degree and five years of experience working in a corporate environment supporting senior executives, or an equivalent combination of education and experience.
• Proven expertise with Word, Excel, PowerPoint
• Ability to successfully multi-task and meet deadlines

Desired Characteristics

• Demonstrates exceptional written and verbal communication skills.
• Possess strong interpersonal skills with the ability to communicate effectively with all levels within the organization.
• High level of integrity and the ability to always maintain confidentiality.
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment.
• Be flexible, dependable, and results oriented.
• Strong attention to detail and follow-up.
• Extremely organized and efficient.

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].