Executive Assistant, TODAY Show (10AM)

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As an Executive Assistant, you will provide administrative support to the Executive Producer, TODAY 10AM Hour at NBC News. This person will serve as the office liaison, communicating with internal NBCU divisions and with external businesses. 

Responsibilities:

• General administrative duties including meeting planning, travel planning expense reports, scheduling, phone/mail, supplies, filing and other business matters
• Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace
• Handle heavy telephone contact with all levels of internal and external executive management and employees
• Screen telephone calls, visitors and letters; answer routine questions and furnish information
• Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues as necessary
• Handle confidential information with absolute discretion
• Plan staff and other team events including staff meetings, senior team meetings and off-sites when necessary; this includes managing all aspects including vendor selection, catering, audiovisual, and other logistics
• Handle catering for post tapes and special events
• Assist researchers when needed

• At least one year of news production and/or administrative experience
• Bachelor’s degree
• Exceptional computer skills with proficiency in MS Office Suite and social media
• Excellent communication and interpersonal skills with the ability to deal with all levels of management
• Ability to handle confidential and sensitive information with discretion
• Flexible, organized, self-starter, and extremely detail-oriented – able to seek out answers and resources on own
• Must be willing to work flexible hours, under tight deadline pressure, including breaking news. The ability to work overtime, as needed
• Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment
• Must be willing to work in New York City

Desired Qualifications:

• Experience working in a fast-paced environment
• Comfortable handling confidential and sensitive materials
• Proactive thinker with understanding of how to apply data
• Self-motivated with the ability to work both independently and on a team
• Awareness of NBC News programs, on-air correspondents, policies, guidelines and practices
• Knowledge of iNews, AVID Interplay and editing software
• Passion for lifestyle and pop culture stories

Additional Job Requirements:

• ​​​​​​​Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $22.84 - $28.85/hr

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].