Sales Coordinator

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create.

The Sales Coordinator is a full-time position in NBCUniversal's Theatrical Distribution organization in the US and Canada.  This position provides administrative support to the EVP, General Sales Manager and the broader US sales department.  The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently.  This individual should also be passionate about movies and have an appreciation for the theater-going experience.  They will be instrumental in helping to plan, manage and execute on team events and meetings with internal and external stakeholders.  This position has visibility to the Universal Filmed Entertainment leadership team; professional communication and presence are essential to the role.

Essential Responsibilities:

• Proactively manage daily schedule/calendar, expenses, contacts, travel arrangements and meetings (internal and external) for the EVP
• Manage complex meeting/event preparation as needed (AV, room scheduling, telepresence events, etc.) including set-up, preparing presentations/agendas/materials, documenting and disseminating notes, and coordinating follow-up items to completion
• Create and edit presentations, agendas, spreadsheets, communications, databases and reports
• Prepare weekly sales reports for internal and external needs
• Manage the schedule and logistics for trade screenings for the sales team in partnership with the operations team
• Manage the communications for tickets on sale information in partnership with the In-Theatre Marketing team
• Manage the communications for early access events and other special programs
• Assist in the execution of group sales events and other special screenings
• Track and maintain logistics details required for sales team attendance at trade shows
• Support the sales team in preparing and executing sales presentations and events
• Provide customer service support to clients and exhibitors
• Manage special projects/events as designated, assist other department members as necessary and act as back up for other administrative needs on team
• Prepare and processes expense reports in accordance with established divisional travel policy guidelines; Ensure the timely processing of expenses utilizing the latest electronic payment processes to corporate credit cards
• Perform other duties as assigned  

• Minimum of 5 years experience in an administrative support role, ideally in a distribution or theatrical department
• Experience in Microsoft Office programs including Outlook, Word, Excel, PowerPoint and Teams
• Demonstrated ability to work with and maintain confidential information

Eligibility Requirements:

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must have unrestricted work authorization to work in the United States
• Must be willing to work in Universal City, CA

Desired Characteristics:

• Experience in Theatrical Sales or Operations preferred
• Demonstrates leadership to maintain credibility and trust with management staff
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences and seminars for the team leader with minimal error
• Ability to multi-task and handle competing priorities for multiple executives
• Manages stressful situations and can execute well under high pressure situations
• Strong interpersonal skills, including a professional phone manner, email etiquette and in-person presence
• Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

Salary range: $60,000.00 - $80,000.00 (not bonus eligible)

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].