Business Affairs Coordinator

NEON is seeking a detail-oriented and proactive Business Affairs Coordinator to join our dynamic team in either New York or Los Angeles. This role will be integral in supporting the Business Affairs department by managing a variety of administrative tasks and facilitating communication across teams to ensure smooth operations.

Here’s what you’ll do:

• Serve as primary point of contact for BA administrative needs, including scheduling of internal, inter-departmental, and external meetings as requested
• Oversee and maintain signature collection, contract management, and internal document file systems across all verticals
• Review paper delivery intake as well as external delivery to sub-distributors and ROW partners
• Track and process ongoing payments related to acquisitions, development, and production projects
• Maintain and circulate a variety of internal BA tracking documents
• Overseeing corporate insurance renewal process, and facilitating internal requests for COIs, etc. with brokers
• Corporate work, including forming corporations, obtaining federal tax ID numbers for new subsidiaries, drafting internal operating agreements
• Manage copyright & UCC filings, lien search processes, and copyright and title report requests
• Assist with quarterly reporting for company’s credit facility, including updating all required schedules
• Potential to eventually draft and review music licenses, clip licenses, influencer agreements, venue rental agreements, and other agreements as needed

Here’s what we’re looking for:

• Bachelor’s degree in Business Administration, Film Studies, Law, or a related field.
• 1-2 years of experience in business affairs, legal, or administrative assistant roles, preferably in the entertainment industry.
• Experience in an office environment and a demonstrated interest in legal and business affairs is preferred but not required (internships/externships qualify) 
• Ability to handle confidential information with discretion and professionalism 
• Must have a good work ethic and excellent problem-solving skills 
• Proactive and anticipatory with exceptional attention to detail 
• Proficiency in Microsoft Office and G-Suite

Compensation:

This position has a target annual pay range of $70,000. Compensation may vary based on factors including experience, education, and internal equity.

We know applying for jobs can be stressful, so we like to keep things straightforward, and transparent. Here’s what you can expect during our hiring process:

1. Apply! Submit your application below or online here on our job board: https://apply.workable.com/neon-rated/j/5DAFD1C429/apply/
2. First Chat – Getting to Know Each Other
   Should your application catch our eye, we'll arrange a casual introductory conversation. Consider it a relaxed coffee chat—no pressure at all, just an opportunity for us to connect and explore if there's a great fit between us.
3. Team Interviews – Meet the Crew
   Participate in meetings with team members, allowing you to ask questions, learn about our work, and demonstrate how your skills align with our mission while meeting potential collaborators.
4. Last Chat – Values and Alignment
   This informal wrap-up conversation ensures alignment on values and expectations and allows for any final questions about the role, the team and the work.

• Get peace of mind with our comprehensive Health Care Plan, covering medical, dental, and vision expenses.
• Secure your future with our Retirement Savings Plan, offering options like 401k and IRA.
• Stay protected with our Life Insurance Coverage, including both Basic and Voluntary plans, as well as AD&D.
• Enjoy a healthy work-life balance with our generous Paid Time Off policy, which encompasses vacation, sick days, and public holidays.
• Take care of your loved ones with our Family Leave Options, including Parental and Caregiver Leaves.
• Hybrid Work Arrangements.
• Invest in your wellbeing through our Wellness Programs and Resources.

NEON is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, mental or physical disability, status as a protected veteran, or any other legally protected characteristic.

We are committed to fostering and promoting an inclusive environment that allows us to recruit and retain highly talented staff with diverse backgrounds and differing abilities.  The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.

​​​​​​​Applicants in the United States of America have rights under Federal Employment Laws: Family & Medical Leave Act,Equal Opportunity Employment,Employee Polygraph Protection Act

As part of this commitment, NEON will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your NEON contact/recruiter know.