Administrative Assistant - Purchasing Dept.

Northern Architectural Systems (“NAS”) is a growth-minded, locally owned and operated company which is dedicated to servicing our customers. We offer high quality, energy-efficient fenestration and building facade solutions to meet the requirements of a demanding market, while remaining environmentally-friendly. Northern Architectural Systems has been recognized by INC Magazine on the list of the top 5000 Fastest Growing Private Companies in America and as one of the top 50 Fasted Growing Companies in New Jersey by NJBIZ Magazine.

Overview:

We are looking to fulfill our need for a dynamic Administrative Assistant for the Purchasing Department at our Teterboro, NJ facility. This role is responsible for supporting all functions of purchasing and material procurement and assists with all purchase orders, preparation of receiving labels, management of relevant logs and the timely resolution of any discrepancies in regard to material or products received. The individual in this role must possess exceptional organizational, problem-solving, and communication skills while having a keen attention to detail.

Essential Duties and Responsibilities (other duties may be assigned):

• Responsible for maintaining professional relationships with NAS’s vendors.
• Accountable for confirming purchase orders and following up with vendors in regard to delivery schedules, updates and any potential shortages or delays.
• Responsible for communicating information and/or updates to various departments within NAS and vendors.
• Must be motivated, take initiative, possess a “can-do” attitude and have a strong drive for success.
• Knowledgeable in basic receiving procedures for material/products.
• Strong clerical skills (i.e. filing, typing, data entry) and must be proficient in Excel.
• Strong mathematical acumen.
• Document all products received by completing/updating reports and logs for management.
• Must have experience communicating with all levels of management within an organization as well as external vendors.
• Familiarity with inventory software.

Minimum Requirements:

• Associate Degree preferred but not required
• Required: 2+ years’ experience as an Administrative Assistant (non-medical/dental office or facility)
• Purchasing or Accounting experience a plus
• Fluency in English, both written and verbal, displaying strong written and oral communications
• Computer literate and working knowledge of MS Office Suite
• Bilingual (English/Spanish) a plus

Full-time position

Hourly Rate Range: $25.00 - $30.00

Medical, Dental and Vision benefits offered

401(k)

PTO (Paid Time Off)

Employee Training