Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative support to CEO and commercial team. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, anticipates needs, and handles confidential information with integrity and care.

Key Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Prepare reports, presentations, correspondence, and other documents as needed.
• Coordinate and attend meetings, taking accurate minutes and following up on action items.
• Handle confidential information with a high level of discretion.
• Assist with personal tasks and errands when necessary.
• Support the planning and execution of company events, leadership offsites, and board meetings.
• Monitor and prioritize incoming communications (emails, calls, etc.) and respond or delegate as appropriate.
• Perform other administrative duties to ensure the smooth operation of the executive’s office.

• Proven experience as an executive assistant, personal assistant, or similar administrative role.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace.
• Discretion and confidentiality are a must.
• Ability to multitask and prioritize in a dynamic environment.
• Proactive problem-solving skills and attention to detail.

Preferred Qualifications

• Experience supporting C-level executives.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Familiarity with project management tools or CRM platforms.

• Permanent Contract
• Health Insurance
• Meal Card
• Gym Ticket
• Hybrid work setting (Porto area)