Executive Assistant and Clinical Development Operations

The Role:
Reporting to the Chief Medical Officer, the Executive Assistant and Clinical Development Coordinator will support the Executive Leadership, Clinical Development teams, and Regulatory functions.  This position provides the opportunity to make a meaningful impact on the company’s future, while ensuring a collaborative, cohesive, and engaging workplace experience.  The ideal candidate will have the ability to prioritize and multitask, identify and oversee resolution of process gaps, keen attention to detail, and a desire to contribute to the overall mission of Nuvalent.  

Responsibilities: 
•    Actively manage multiple executives’ calendars, proactively prioritizing meetings and resolving conflicts in a timely manner 
•    Schedule internal and external meetings with key stakeholders and coordinate events end to end. 
•    Coordinate domestic and international travel in alignment with our T&E policy as well as support monthly reconciliation of business expenses and submission of expense reports
•    Manage conference and event coordination including registrations, meeting planning, and information tracking 
•    Assist with managing Departmental and Company-wide communications, data and information across multiple platforms (email, video, Egnyte, Teams, etc.) and ability to prepare PowerPoint slides and templates, as needed
•    Handle confidential and sensitive information and communication with all levels of management in a professional and discrete manner
•    Assist with tracking, reporting and planning Departmental budgets and headcount planning.
•    Provide office management support, including welcoming visitors and setting up conference rooms and assist with other administrative activities, as needed 
•    Support clinical team requests such as: 
o    Assisting with abstract submissions 
o    Non-scientific document QC
o    Routing documents for signature
o    Maintenance of clinical study contact list
o    Develop global clinical site maps
o    Manage PO/contract management process
o    Track clinical system access controls

•    Serve as an integral member of the Nuvalent administrative team, ensuring that Nuvalent’s administrative needs are met and may be called upon to provide cross-coverage and back-up support including event planning and ad hoc requests/projects

Competencies Include:
•    Highly professional, articulate, customer service focused, and self-motivated 
•    Exceptional judgment in prioritizing and making decisions on leadership calendars and priorities 
•    Demonstrated critical thinking and problem-solving skills 
•    Ability to navigate ambiguity and support those around them
•    Must be willing to go “the extra mile” to accomplish tasks and responsibilities  
•    Exceptional communication and negotiation skills with the ability to influence

Qualifications: 
•    7+ years of executive administrative experience supporting Executive Management and other top-level management in biotech; experience supporting clinical/ R&D teams preferred 
•    Strong organizational skills, ability to manage multiple tasks efficiently and prioritize effectively.
•    Time management skills, proactive approach to managing schedules and deadlines.
•    Attention to detail, ensuring accuracy in all tasks. High-level computer skills, in particular with the MS Office suite (Word, PowerPoint, Excel, experience working with DocuSign, Veeva, and file sharing products like SharePoint, Egnyte, etc. 
•    Ability to work independently and to be resourceful with minimal supervision 
•    Willingness and ability to work on site, as needed 
•    Flexible team player, willing to adapt to changes and unafraid of challenges