Executive Administrator (15.23)

Executive Administrator (15.23)

OCT Consulting LLC is an SBA-certified, 8(a) small business management and technology consulting firm that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT currently has an opening for an Executive Administrator to work with a technology division within the Federal Bureau of Investigation (FBI). This role will require strong interpersonal skills and attention to detail. The contractor shall support various administrative functions for the Section Chief and Assistant Section Chief, as described below.

This position is contingent upon contract award.

Day to day responsibilities include:

• Drafting correspondence and meeting materials.

• Scheduling and calendar management.
• Organizing and coordinating meetings.
• Planning, booking, and submitting travel arrangements.
• Screening and returning phone calls.
• Making copies of and scanning documents.
• Managing and maintaining effective filing system compliant with FBI records management requirements.
• Managing organizational action items and deliverables; interfacing with facility managers on building-related issues.
• Submitting facilities maintenance tickets.
• Escorting visitors and uncleared personnel to the office space for meetings.
• Setting up conference rooms ahead of meetings.
• Tracking floor personnel.
• Assisting with onboarding new government employees and contractors to help with cubicle assignments, computer access, access badges, etc.
• Maintaining accountability of office supplies and other equipment (elevator cards, bureau vehicle assignments, etc.)
• Supporting ad hoc administrative projects.

Qualifications/Requirements

• Must be a US Citizen.
• Must hold an active DoD Top Secret (TS) clearance.
• Minimum of 4 years of experience as an Executive Assistant directly supporting a senior executive.
• Advanced Microsoft Office skills, with an ability to become familiar with DoD-specific programs and software.
• Highly Proficient in collaboration, triage of executive requests, and delegation of duties or executive requests.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• High level of attention to detail with an ability to anticipate, mitigate and follow-up as needed.
• Exceptional interpersonal skills.
• Must be able to work onsite: the primary place of performance will be at FBI facilities in the Washington Metropolitan Area (WMA)/ National Capital Region (NCR).

Benefits

OCT offers competitive compensation packages and a full suite of benefits which includes:

• Medical, Dental, and Vision insurance
• Retirement savings 401K plan provided by an industry leading provider with 3% employer contributions of the employee’s gross salary
• Paid Time Off and Standard Government Holidays
• Life Insurance, Short- and Long-Term disability benefits
• Training Benefits

Salary Range: $60,000-$90,000 yearly commensurate with experience, education, etc.

About OCT Consulting

OCT Consulting LLC is a certified SBA 8(a), minority-owned, small, disadvantaged business providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the advantage of agility in operations along with a management team with a track record of leading successful engagements at major Federal government agencies.

At OCT, we are committed to ensuring equal opportunity for all individuals, recognizing that merit and qualifications are the foundation of our hiring, promotion, and development practices. We believe in creating a work environment where every employee can thrive based on their abilities, skills, and achievements. Our practices are designed to ensure fair treatment and equal access to opportunities for all, regardless of race, ethnicity, gender, sexual orientation, age, abilities, or other personal characteristics. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone’s contributions are valued and recognized.