Administrative Assistant/Receptionist

O’Hagan Meyer has an opening for a full-time Administrative Assistant/Receptionist in its Portland, OR office. Candidates must have a minimum of 1 year of experience and should demonstrate the ability to time manage and meet deadlines. Excellent verbal and written communication skills are required for this role. Capability to problem-solve and self-direct recommended.

Responsibilities:

·       Provides confidential administrative support to legal staff.

·       Provides follow up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues.

·       Prepares a wide variety of legal documents under attorney supervision; operates personal computer to compose, edit, revise, tabulate, and print letters and legal documents for attorney review.

·       Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents.

·       Schedules, coordinates, and facilitates meetings and conferences, arranging travel, lodging, facilities, and reimbursements as appropriate; provides or coordinates direct secretarial and administrative support services to office attorney.

·       Leads, guides, and trains staff and/or student employees performing related work; may participate in the recruitment of staff.

·       Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest developments.

·       Performs miscellaneous job-related duties as assigned.

Requirements:

·       Ability to develop and maintain recordkeeping systems and procedures.

·       Knowledge of planning and scheduling techniques.

·       Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

·       Ability to communicate effectively, both orally and in writing.

·       Skill in the use of personal computers and related software applications.

·       Knowledge of legal terminology and procedures.

·       Maintaining security for the building by providing passes to visitors

·       Keeping track of the people arriving for appointments and when they leave the building

·       Answering phone calls and responding appropriately to the caller’s needs

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Work From Home
• Free Food & Snacks
• Wellness Resources