Senior Executive Assistant

The Executive Assistant will play a crucial role in delivering thorough administrative, research, and strategic support to a C-Suite executive. We are looking for a highly organized, proactive, and detail-oriented individual who possesses outstanding communication and interpersonal abilities. The perfect candidate will have the foresight to anticipate the executive's needs, adeptly manage a complex schedule, and actively contribute to strategic initiatives.

Administrative Support & Project Management:

• Oversee the day-to-day operations of the CEO's office, ensuring efficiency and effectiveness. Efficiently coordinate and oversee a dynamic schedule that encompasses appointments, meetings, and travel logistics.
• Take the lead on intricate projects in collaboration with the CEO, where you'll define project timelines, allocate necessary resources, and monitor progress. Additionally, you'll play a vital role in identifying and addressing potential risks to ensure smooth project execution.
• Coordinate travel arrangements and itineraries
• Prepare, submit, and track expense reports along with various administrative documents with attention to detail.
• Oversee all correspondence, whether it be letters, emails, or memos, ensuring clear communication.

Research and Analysis:

• Engage in comprehensive research across a range of topics and keep up with trends in the energy sector to enhance the executive's decision-making process.
• Create visually appealing and informative presentation slides for meetings, seminars, and conferences.
• Examine business data sets and reports to uncover valuable trends and insights to support the executive
• Compile briefing documents and key talking points to support meetings and presentations.

Strategic Support:

• Stay ahead of the curve by keeping an eye on industry trends, competitive landscapes, and regulatory developments. Proactively anticipate the needs of the executive and implement measures to address potential challenges before they arise.
• Engage key stakeholders proactively to foster collaboration and enhance information sharing.
• Schedule meetings with department heads and other C-suite executives to ensure effective communication.
• Organize and oversee logistics for conferences and events that the executive will attend.

Communication and Relationship Management:

• Articulate ideas with clarity and confidence when interacting with stakeholders across all levels, both internal and external.
• Nurture and foster robust relationships with other executives, heads of departments, clients, and partners.
• Serve as a professional and discreet ambassador for the CEO.

Minimum of Bachelor's degree but an MBA or relevant Masters degree will be an advantage

Minimum of 7 years Proven experience as an Executive Assistant or similar role.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)