Executive Assistant & Chief of Staff (US-Based, Remote)

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

We are seeking an exceptional Executive Assistant who will also serve in a Chief of Staff capacity, supporting the CEO in managing cross-functional teams and driving strategic initiatives. This role requires a unique blend of administrative excellence, project management expertise, and leadership capabilities.

Responsibilities:

Strategic Support & Project Management

- Drive execution of strategic initiatives across operations, finance, products, and

marketing teams

- Coordinate and manage cross-functional projects, ensuring alignment with company

objectives

- Prepare and maintain project tracking systems for business optimization initiatives

- Research competitive landscape and support talent acquisition strategies

- Assist in developing and executing PR and marketing campaigns

- Manage relationship building with key stakeholders, including prospective clients and partners

Team Management & Communication

- Coordinate with a global team of 20 across multiple departments

- Facilitate and manage team meetings, ensuring clear communication of action items

- Track and follow up on project deliverables and team commitments

- Monitor team morale and contribute to maintaining a positive company culture

- Compile and distribute weekly updates from various teams

- Support hiring initiatives, including crafting job descriptions and candidate review

Executive Support

- Manage CEO's professional network and relationships

- Handle high-priority correspondence and communications

- Review and provide feedback on marketing materials and content

- Coordinate client outreach and relationship management

- Manage personal administrative tasks requiring discretion and judgment

- Organize and maintain contact databases and follow-up systems

Content & Marketing Support

- Review and provide feedback on video scripts and marketing materials

- Support influencer marketing initiatives

- Assist in developing PR strategies and content

- Coordinate corporate gifting and relationship management programs

• 3+ years of experience in executive support or similar role
• Exceptional organizational and project management skills
• Outstanding written and verbal communication abilities
• Proven track record of managing multiple priorities and meeting deadlines
• Experience with cross-functional team coordination
• High proficiency in Microsoft Office Suite and project management tools
  
  Preferred Qualifications
• Mandarin Chinese language skills
• Bachelor's degree in Business Administration, Communications, or related field
• Experience in manufacturing or international business
• Knowledge of social media and digital marketing
• Background in PR or communications
• Experience with CRM systems and database management

• Competitive salary.
• Ability to work remotely.
• Significant room for growth over time
• Part-time opportunities with the potential to transition into full-time roles.