Executive Assistant for Tax Consulting Firm (US-Based/Remote)

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

We are looking for a dedicated and proactive Executive Assistant to support our client's executive in managing both business and personal responsibilities, ensuring smooth operations and efficient time management.

As the Executive Assistant, you will play a critical role in supporting the executive with a mix of business and personal tasks. This includes managing calendars, following up with clients and leads, coordinating travel, and providing reminders to keep the executive on track with their goals. The ideal candidate is highly organized, detail-oriented, and able to anticipate needs while maintaining a high level of professionalism.

Key Responsibilities:

• Calendar Management: Schedule and organize meetings, client consultations, and appointments to optimize the executive’s time.
• Client Follow-Ups: Communicate with clients and leads to ensure timely responses and follow-ups, maintaining a professional and approachable tone.
• Travel Coordination: Book flights, accommodations, and other travel arrangements for business trips and personal travel.
• Goal Tracking: Provide reminders and proactive solutions to help the executive stay on track with personal and business goals.
• Administrative Support: Handle tasks such as managing emails, organizing documents, and coordinating at-home services.

• Proactive Problem-Solver: Ability to anticipate needs and provide solutions without waiting for instructions.
• Exceptional Organizational Skills: Strong attention to detail and ability to manage multiple tasks efficiently.
• Communication Skills: Excellent written and verbal communication for client interactions and internal coordination.
• Tech-Savvy: Comfortable using tools like Google Calendar, email platforms, and travel booking systems.
• Discretion and Professionalism: Ability to handle sensitive information with confidentiality and maintain a professional demeanor.
• Positive Attitude: Friendly, approachable, and eager to contribute to the success of the executive and the company.

Preferred Qualifications:

• Prior experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Familiarity with tax consulting, financial services, or professional services is a plus but not required.
• Ability to work independently and take ownership of tasks.

• Competitive salary.
• Ability to work remotely.