Executive Operations Manager

Job Title: Chief of Staff
Position Type: Full-Time, Remote
Time Zone: EST

About Pavago

We are looking for a highly organized and detail-oriented Executive Operations Manager for our client's team. This role is crucial in supporting the management team by handling scheduling, email management, ad-hoc administrative tasks, and ensuring smooth daily operations. If you thrive in a dynamic environment, are meticulous with details, and excel at multitasking, we want to hear from you!

Key Responsibilities

• Scheduling & Calendar Management: Efficiently organize meetings, and appointments, and manage schedules to optimize the time of the executive team.
• Email & Communication Management: Monitor, prioritize, and respond to emails on behalf of the team. Ensure prompt and accurate communication with clients and internal stakeholders.
• Administrative Support & Coordination: Handle ad-hoc tasks such as credit card management, tracking expenses, and other administrative duties as required.
• Task Prioritization & Project Coordination: Assist in managing ongoing projects, following up on deadlines, and ensuring timely completion of assigned tasks.
• Ad-Hoc Support: Take initiative to identify and resolve issues independently, ensuring the smooth functioning of day-to-day operations.

What Makes You a Perfect Fit

• Attention to Detail: You have a strong eye for detail and can manage multiple tasks without missing deadlines.
• Organizational Skills: Proven ability to prioritize tasks, manage schedules, and ensure efficient time management.
• Communication Proficiency: Excellent verbal and written communication skills for effective email management and client interactions.
• Problem-Solving Mindset: Ability to handle ad-hoc tasks and find creative solutions to administrative challenges.
• Self-Starter: You can work independently with minimal supervision and take the initiative to streamline operations.
• Marketing Background: Has a marketing background and knows tools such as Canva.

Requirements

• Experience: 4+ years in an executive assistant, administrative support, or operations coordinator role.
• Tech Savvy: Proficiency in using tools like Google Workspace, Slack, and task management software.
• Detail-oriented: Demonstrated ability to handle multiple tasks with a high level of accuracy and efficiency.
• Communication Skills: Strong written and verbal communication skills.
• Time Management: Ability to prioritize tasks effectively and manage schedules efficiently.
• Language Proficiency: Fluent in English 

What Does a Typical Day Look Like?

You will start your day by organizing the executive team's calendar, prioritizing emails, and responding to urgent requests. Throughout the day, you will manage various administrative tasks, coordinate with other departments, and handle ad-hoc assignments. Your focus will be on ensuring efficient communication, scheduling, and supporting ongoing projects to keep operations running smoothly.

Interview Process

1. Initial Phone Call: A brief conversation to assess your experience with scheduling, coordination, and administrative support.
2. Video Interview: A detailed discussion on your approach to handling ad-hoc tasks and email management.
3. Final Interview: A meeting with senior management to align expectations and review your problem-solving abilities.
4. Background Checks: Verification of references and past experiences.

Ready to Apply?
If you are an organized, detail-oriented professional who excels in administrative support and coordination, we invite you to join our client's team. You will play a critical role in ensuring seamless operations. Apply now to take the next step in your career!