Executive Assistant

PayZen is on a mission to bring financial health to healthcare. Our products improve both access and affordability for patients and cash flow & administrative complexity for medical providers. We are trusted by a rapidly growing number of health systems, hospitals, and physician groups and are backed by leading venture capital investors.

We are seeking an outstanding Executive Assistant (EA) to join our rapidly growing team. The ideal candidate thrives in dynamic, fast-paced environments and demonstrates adaptability, resourcefulness, and a proactive mindset. They are solution-oriented, unafraid to take on challenges, and consistently seek opportunities to enhance the overall efficiency and success of the team.This role will primarily involve providing high-level support to three C-suite Executives, ensuring seamless day-to-day operations while anticipating their needs to enable them to focus on strategic priorities. The EA will also serve as a vital liaison, collaborating closely with other Executive Assistants and stakeholders across the organization to ensure alignment and excellence in execution.

• Collaboration with EAs: Partner effectively with other Executive Assistants across the organization to maintain alignment, share insights, and foster a culture of teamwork.
• Complex Calendaring: Efficiently manage and optimize the executives' schedules, ensuring alignment with priorities, availability, and organizational goals while proactively addressing conflicts.
• Travel Booking: Coordinate and oversee comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, ensuring a seamless travel experience.
• Communication Management: Serve as a key point of contact for internal and external stakeholders, facilitating clear and professional communication on behalf of the executives.
• Project Assistance: Support executives in managing and executing projects, ensuring timely completion of deliverables and providing administrative support as needed.
• Event Planning: Assist in the planning and execution of team meetings, events, and other organizational activities, ensuring all details are handled with precision.
• General Administrative: Handle ad-hoc requests, prioritize competing demands, and remain flexible in addressing the evolving needs of the executives and the organization.

• Proven experience as an Executive Assistant or in a similar role supporting C-suite executives
• Exceptional organizational and time-management skills with an ability to manage multiple tasks and priorities simultaneously
• Strong communication skills, both written and verbal, with a professional demeanor
• Advanced proficiency in tools such as Microsoft Office Suite, Google Workspace, and scheduling software.
• A proactive attitude and a willingness to "roll up your sleeves" to get things done
• Ability to maintain discretion and handle confidential information with integrity
• Experience in event planning, project coordination, and working in a high-growth or dynamic environment is a plus

• An opportunity to positively affect the lives of thousands of patients
• Contribute to the development of a product that revolutionizes medical payments in ways never seen before
• A chance to join a high-growth company at an early stage
• Become a key member of a collaborative, high performing team, shaping its growth and success
• Competitive pay, benefits and stock options