Executive Assistant (Canada-based consulting firm)

Work Arrangement: Fully remote, must be available 9:00 AM – 6:00 PM EST (Ontario Time).

Job Type: Full-time, Independent Contractor.

Salary Range: Based on experience, with potential performance-based bonuses.

Work Schedule: 40 hours per week, Monday–Friday.

Locations: Remote, open to candidates who can work EST hours.

About Pearl Talent

Pearl works with the top 1% of global talent, connecting them with high-growth startups in the US and EU. Our clients have raised over $5B and are backed by firms like OpenAI, a16z, and Founders Fund. We specialize in placing candidates in roles where they can grow and make a lasting impact.

Why Work with Us?

We partner with top-tier founders who value long-term team success. Our candidates enjoy competitive retention bonuses and community-oriented opportunities, including an annual retreat.

About the Company

A consulting firm that operates with a high level of execution, demanding precision, discretion, and operational excellence from our Executive Assistant. This role is multifaceted and dynamic, providing leadership support through strategic calendar management, project coordination, and high-level administrative execution.

Role Overview

As the Executive Assistant, you will serve as the right hand to company leadership, ensuring smooth operations, managing schedules, and handling key priorities.

Role Impact

Executive Support & Time Management

• Manage executive calendars, meetings, and priorities.
• Act as a gatekeeper—filter requests and optimize schedules.
• Prepare meeting materials and track follow-ups.

Communication & Coordination

• Handle professional email and correspondence.
• Coordinate with internal teams and external partners.
• Manage confidential documents securely.

Project & Operations Support

• Oversee special projects and ensure deadlines are met.
• Track key metrics and generate reports.
• Improve processes for better efficiency.

Personal & Travel Support

• Arrange domestic/international travel and itineraries.
• Assist with ad-hoc personal and administrative tasks.

First Week Priorities

• Learn executive workflows and priorities.
• Optimize calendar management processes.
• Set up communication protocols and refine systems.

Must-Have:

• Experience as an Executive Assistant to C-level executives.
• Highly organized, detail-oriented, and professional.
• Strong written/verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and productivity tools.

Nice-to-Have:

• Background in business administration, finance, or operations.
• Experience handling high-profile clients.
• Familiarity with CRM tools and automation.

Compensation Package

• Competitive Salary: based on experience.
• Remote Work: Fully remote—work from anywhere.
• Generous PTO: 14 days paid time off per year, plus public holidays.
• Direct Mentorship: Learn from industry experts.
• Learning & Development: Access to ongoing professional growth resources.
• Global Networking: Collaborate with professionals worldwide.
• Work-Life Balance: Flexible hours to support a balanced lifestyle.

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding