Executive Assistant for Healthcare Startup

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule: Monday to Friday, 9:00 AM – 5:00 PM IST
Time Zone: Indian Standard Time (IST)
Holiday Orientation: U.S.based holidays

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company

The company is a leading organization specializing in innovative fertility solutions. Dedicated to empowering individuals and families on their path to parenthood, it delivers tailored products and services that combine cutting-edge science with empathetic support. With a fast-paced and collaborative culture, the company values excellence, efficiency, and teamwork in achieving its mission to revolutionize fertility care.

Role Overview

We are seeking an experienced and highly organized Executive Assistant (EA) to provide strategic support to our CEO and leadership team. This role is vital for ensuring smooth day-to-day operations and effective time management. The ideal candidate will possess strong communication skills, discretion, and the ability to manage both professional and personal tasks with the utmost efficiency and confidentiality.

Key Responsibilities

Research and Record Keeping:

• Conduct research to find and present the best options for company needs.
• Maintain organized and up-to-date records for clients, patients, and other important documents.

Executive Support:

• Manage the CEO’s calendar, schedule meetings across multiple time zones, and resolve any scheduling conflicts.
• Monitor, prioritize, and respond to emails on behalf of the CEO.
• Draft, proofread, and send emails, reports, and presentations.
• Coordinate domestic and international travel, including booking flights, accommodations, and itineraries, while handling any last-minute changes.

Operational and Project Support:

• Organize and maintain patient records using Google Docs, ensuring accuracy and confidentiality.
• Oversee special projects and operational workflows for the leadership team.
• Assist with onboarding new team members, ensuring smooth setup and orientation.

Event Coordination:

• Organize meetings, team off-sites, and client engagements, managing logistics such as venues, catering, and materials.

Administrative Support:

• Book hotels, flights, and other travel arrangements for the CEO and team members.
• Manage and maintain schedules to ensure they align with the CEO’s priorities.

Personal Task Management:

• Support the CEO with personal tasks, such as scheduling appointments, running errands, and planning events.
• Handle sensitive personal information with discretion and professionalism.

Must-Have:

• 3-5 years of experience as an Executive Assistant
• Strong organizational and time-management skills with the ability to prioritize and multitask effectively.
• Proactive, resourceful, and able to anticipate needs and take initiative.
• Excellent written and verbal communication skills.
• Discreet and trustworthy, especially when handling sensitive information.
• Detail-oriented, responsive, and able to manage time-sensitive tasks.
• Willing to learn and adapt to new tools and processes.
• Comfortable with technology, including Google Workspace (Docs, Sheets, Calendar), Slack, Zoom, Trello/Asana, Notion, Expensify, and Zapier.

Nice to Have:

• Experience working with healthcare or fertility-related companies is a plus.
• Familiarity with automating workflows using tools like Zapier.

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.