Executive Assistant (US Based Construction & Technology Company)

Work Arrangement: Fully remote, overlapping Central Time (CT) working hours.

Job Type: Full-time

Salary Range: Competitive based on experience and skills

Work Schedule: 40 hours per week

Locations: Remote, open to candidates worldwide.

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Company that operates at the intersection of the construction and technology industries, offering a cloud-based platform that provides on-demand construction estimating services. Their solutions cater to general contractors and subcontractors, enabling them to generate accurate cost estimates using real-time local data and digital takeoff tools. By integrating software development with construction expertise, they streamline the estimating process, helping construction professionals bid more effectively and manage projects efficiently.

Role Overview:

As an Executive Assistant, you’ll play a crucial role in enhancing the efficiency of our executives by taking charge of a variety of administrative tasks. Your support will be instrumental in helping the team exceed its targets.

Key Responsibilities:

Direct Executive Support:

• Manage executives' schedules, communications, and travel arrangements.
• Prepare briefings, presentations, and reports for meetings.
• Act as liaison between executives and departments.

Operations Support:

• Ensure smooth workflow and resource management across teams.
• Troubleshoot operational issues and optimize processes.
• Coordinate cross-functional collaboration.

Research:

• Conduct research on industry trends and competitors.
• Analyze data to support reports and decision-making.
• Prepare research briefs and stay updated on market developments.

Reporting:

• Develop reports on KPIs and project progress.
• Collect, analyze, and present data regularly.
• Ensure accurate and clear reporting for stakeholders.

Project Management:

• Plan, execute, and track project progress. (may include social media)
• Define scope, timelines, and resources.
• Monitor and ensure the timely delivery of projects.

Must-Haves:

• Extensive experience as an Executive Assistant.
• Background in customer support and/or marketing roles.
• Excellent knowledge of English with minimal accent.
• Proactive and communicative, able to grasp tasks quickly.
• Comfortable speaking with customers and handling high-level executive tasks.

Nice-to-Haves:

• Proactive and self-motivated.
• Strong organizational and communication skills.
• Experience in executive support, customer support, and marketing.
• Detail-oriented and able to multitask.
• Willing to take on various tasks as needed and adapt to changing priorities.

Compensation Package:

• Competitive Salary: Competitive, based on experience and skills.
• Remote Work: Fully remote—work from anywhere.
• Direct Mentorship: Grow through guidance from international industry experts.
• Learning & Development: Ongoing access to resources for professional growth.
• Global Networking: Work and connect with professionals around the world.

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.