Legal Secretary/Admin Assistant (US Based Legal Firm)

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Full-time

Salary Range: Competitive, based on experience

Work Schedule: 40 hours per week, Monday to Friday, 9:00 AM – 6:00 PM EST

Locations: Remote

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

A US-based legal company, forward-thinking legal services firm that combines legal excellence with operational efficiency to support law firms, corporate legal departments, and legal professionals. We specialize in back-office and administrative legal support—ensuring compliance, accuracy, and agility in every case, document, and filing. Our mission is to deliver reliable legal administrative services that enable attorneys to focus on client outcomes, not paperwork. We maintain a fast-paced, high-integrity culture built on discretion, precision, and proactive communication.

What are the main functions?

• Managing and organizing legal documents, correspondence, and case files
• Drafting, proofreading, and formatting legal letters, contracts, pleadings, and memos
• Scheduling meetings, hearings, and deadlines for attorneys
• Filing and serving court documents in compliance with jurisdictional protocols
• Handling communication with clients, courts, and other law firms
• Managing inboxes, intake forms, and CRM tools (Clio, MyCase, etc.)
• Supporting attorneys with trial preparation and research organization
• Billing, timesheet reconciliation, and expense management
• Ensuring all legal records are up to date and properly archived

Immediate tasks anticipated for the candidate to fully own on week 1:

• Familiarize with the firm’s document management and case management systems
• Organize and digitize current client files for improved retrieval
• Format, proofread, and send templated legal correspondences
• Create a calendar of upcoming court and client deadlines
• Schedule internal attorney-client calls
• Conduct data entry and billing reconciliation for the previous month’s activity
• Begin building and maintaining the case status tracking system

Company Values:

• Confidentiality First: We protect sensitive legal and client information with the highest security standards.
• Precision Over Perfection: Accuracy is our standard—meticulousness in everything from formatting to filing.
• Responsiveness is Respect: We move quickly and respond promptly, knowing that legal timelines are non-negotiable.
• Professionalism with Poise: We operate with discretion and diplomacy, always maintaining composure even under pressure.

We are looking for:

• Extremely organized with an obsessive eye for detail
• Proactive communicator who updates before being asked
• Trustworthy and able to handle confidential material
• Clear, concise, and polished in written English
• Tech-savvy and capable of navigating modern tools
• Understands urgency without compromising quality

Other Preferences:

• Background working for US-based law firms is highly preferred
• Familiarity with legal documentation for litigation, contracts, and real estate law is a plus
• Strong written and spoken English required
• High-speed internet and a quiet, professional home office setup

What are the different tools and communication channels used by the team?

• Slack (team communication)
• Google Workspace (Docs, Sheets, Calendar)
• Clio or MyCase (Legal Practice Management Software)
• Zoom (Video conferencing)
• Dropbox or SharePoint (File management)
• QuickBooks or similar (Billing support)

Compensation Package:

• Competitive Salary
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance