Operations Specialist (US Radiology Network)

Work Arrangement: Fully remote, Monday to Friday, with flexibility

Job Type: Full-time, Independent Contractor.

Work Schedule: 40 hours per week, 8:00 AM- 5:00 PM EST

Locations: Remote, open to candidates worldwide with availability during Eastern Time hours.

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

The Company is the leading comprehensive radiology network in US, revolutionizing access to affordable and high-quality medical imaging. By streamlining operations and reducing costs by up to 80%, the Company empowers healthcare providers with seamless radiology solutions that drive efficiency and improve patient care.

Role Overview:

The Operations Specialist plays a vital role in ensuring smooth administrative operations while upholding Company's core values of efficiency, precision, integrity, innovation, and customer-centricity. This position requires a highly organized, proactive professional who can anticipate challenges, maintain discretion, and support leadership in driving business success.

Key Responsibilities:

• Calendar & Scheduling Management: Handle complex scheduling for executives, optimizing time and prioritizing critical meetings.
• Email & Communication Management: Draft, filter, and respond to emails on behalf of executives, ensuring clear and effective communication.
• Meeting Coordination & Documentation: Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Project & Task Management: Assist in tracking key initiatives, ensuring deadlines are met, and escalating urgent matters.
• Travel Planning: Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Administrative Support: Manage documentation, prepare reports, and assist in operational efficiencies.
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism and security.
• Vendor & Client Coordination: Liaise with external partners and stakeholders to ensure smooth business operations.

Immediate Tasks to Fully Own on Week 1:

• Gain full access to and familiarize themselves with the executive’s calendar and inbox.
• Review ongoing projects and key deliverables, understanding priorities.
• Meet with key team members to align on workflows and communication styles.
• Organize and optimize existing administrative processes.
• Begin drafting and filtering emails to reduce executive workload.
• Assist with travel planning and schedule coordination for upcoming engagements.

Must-Haves:

• Proven experience as an Executive Assistant, preferably supporting senior leadership.
• Strong problem-solving skills and ability to anticipate needs proactively.
• Exceptional organizational and time management abilities.
• Ability to work independently with minimal supervision in a fast-paced environment.
• High level of discretion and professionalism when handling confidential information.

Nice-to-Haves:

• Experience as an Executive Assistant to C-level executives.
• Background in healthcare, radiology, or a tech-driven industry.
• Familiarity with medical imaging or healthcare operations.
• Comfort with collaborative tools, CRMs, or project management software.

Compensation Package:

• Competitive Salary: To be discussed during the interview
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.