Pearl Talent - Payroll Specialist (Full-time WFH)

Work Arrangement: Monday - Friday, 9 AM - 5 PM EST

Job Type: Full-time, Independent Contractor.

Salary Range: Very Competitive; based on experience

Work Schedule: 40 hours per week, Monday–Friday.

Locations: Remote, open to candidates who can work EST hours.

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

Role Overview

The Payroll Specialist will play a critical role in managing payroll operations, ensuring accuracy in invoices, and maintaining seamless client and talent interactions. This position requires strong data handling, reporting, and communication skills to support smooth payroll processing. The ideal candidate is detail-oriented, proactive, and capable of handling payroll complexities with efficiency and precision.

Key Responsibilities

Payroll Processing & Accuracy:

• Ensure timely and accurate processing of payroll, including regular and prorated payments.
• Address past challenges with invoice timing, accuracy, and prorating by implementing best practices.
• Review payroll data to identify discrepancies and resolve errors before processing.

Invoice & Reporting Management:

• Generate and manage client invoices with a focus on accuracy and timeliness.
• Maintain clear and organized payroll records for reporting and compliance purposes.
• Develop payroll reports and insights to support financial planning and audits.

Client & Talent Communication:

• Act as the primary point of contact for payroll-related inquiries from clients and talent.
• Provide clear explanations of payment calculations, deductions, and tax-related queries.
• Collaborate with internal teams to ensure smooth payroll and invoicing processes.

Compliance & System Efficiency:

• Ensure payroll complies with local labor laws, tax regulations, and company policies.
• Work with HR and finance teams to streamline payroll workflows and improve efficiency.
• Stay updated on industry best practices and suggest improvements to payroll processes.

Non-Negotiables:

• At least 2 years of proven experience in payroll processing, invoicing, or financial reporting.
• Strong data handling and analytical skills to maintain accuracy and resolve discrepancies.
• Excellent communication skills for handling client and talent interactions.
• Ability to stay fully engaged throughout the shift to meet payroll deadlines.
• Proficiency in payroll and accounting software such as ADP, QuickBooks, or similar tools.

Nice-to-Haves:

• Experience working in fast-paced environments with strict payroll deadlines.
• Knowledge of labor laws, tax regulations, and payroll compliance requirements.
• Familiarity with HRIS and payroll automation tools to improve efficiency.
• Strong problem-solving skills to anticipate and address payroll challenges proactively.

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. Skills Assessment
4. Top-grading interview
5. Client Interview
6. Job Offer
7. Client Onboarding