Project Coordinator (US-Based Education Industry Company)

Work Arrangement: Fully Remote

Job Type: Full-Time

Work Schedule: Monday – Friday, 10 AM – 6 PM EST (flexibility required during peak periods)

Holiday Orientation: US Holidays

About Pearl Talent

At Pearl Talent, we specialize in connecting exceptional talent with some of the best startups in the US and EU. Backed by leading investors like OpenAI, a16z, and Founders Fund, our clients are dynamic, fast-growing companies looking for ambitious professionals who want to build long-term, impactful careers. We’re committed to supporting our candidates with professional development, retention bonuses, and opportunities to thrive in roles where they can make a real difference.

Why Work with Us?
We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the company
The client runs pre-college enrichment programs across the US and internationally, including recently acquired courses based in the UK (Oxford & Cambridge). They operate ~40 programs, split 50/50 between branded (owned) and managed programs (run on behalf of institutional partners). Their services include operations, residential life support, and staffing.

The Operations Lead oversees program delivery, staffing, conferences, and a strategic integration effort with their UK-based counterpart. The team is entering its busiest season and simultaneously preparing for a major company-wide ramp-up this coming fall.

Key Responsibilities

Program Execution & Coordination

• Oversee the logistical planning and execution of pre-college programs.
• Manage housing, transportation, staffing, supplies, and event logistics.
• Liaise with university partners and vendors, ensuring timely fulfillment of contracts.
• Troubleshoot on-site issues and provide real-time operational solutions.

Project Management & Logistics

• Develop and manage project timelines to meet key milestones.
• Coordinate student arrivals, departures, and daily scheduling.
• Maintain accurate program records and documentation.
• Assist in organizing staff training sessions and resources.

Cross-Functional Communication

• Serve as the primary operational contact for internal teams and partners.
• Collaborate with marketing, admissions, and academic teams to align on program goals.
• Facilitate clear communication across all operational functions.

Process Optimization

Identify and implement efficiency improvements for smoother program delivery.

Develop standard operating procedures and best practices.

Gather post-program feedback and propose improvements for future sessions.


Day-to-Day Responsibilities:

• Support summer program operations (coordination with seasonal program directors)
• Aligning multiple departments: ops, finance, sales, marketing
• Manage and ensure completion of recurring project checklists for each program
• Help with long-term planning for the next cycle/year
• Participate in larger initiatives: tech migration, finance tooling, automation
• Act as liaison for contractors/vendors, ensure no drop-offs in process quality
  

Must-Haves

• 3+ years of experience in project management, operations, or program coordination.
• Experience in education, hospitality, or event planning.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Calm under pressure, with strong problem-solving skills.
• Able to manage tight deadlines and competing priorities.

Nice-to-Haves

• Prior experience in student travel programs or university partnerships.
• Familiarity with CRM systems like Salesforce.

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.