Finance Administrative Assistant within the LATAM Regional Office

In People in Need (PIN), we believe that people everywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights. 

PIN is one of the key organizations from the Central European region supporting human rights defenders and independent media within our Centre for Human Rights and Democracy (HRD). The HRD’s primary goal is to support independent individuals and groups in repressive and fragile environments who are the target of persecution, harassment, or arrests because of their opinions or activities, and to strengthen civil society in countries that are going through democratic transformation.

As one of our team members aptly put it: “We strive to be the organization our local partners can rely on in times of need. Building trust-based relationships, developing a deep understanding of context, and being able to provide much-needed support swiftly and flexibly is what motivates us every day.”

People in Need is calling for applications for the position of Finance Administrative Assistant within the LATAM Regional Office of the Centre for Human Rights and Democracy (HRD).

The LATAM Regional Office is currently concentrated on supporting civil society in Latin American countries. The main programmatic focus includes:

• Capacity building for civil society organizations and support for their activities
• Emergency direct aid and psychosocial support to human rights defenders.
• International Advocacy

As a Finance Administrative Assistant, you will become part of a team with diverse backgrounds, experiences, and skills, and you’ll have the opportunity to learn something new every day. Keep reading and find out more details.  

MAIN FEATURES OF YOUR JOB:

• Location: San José, Costa Rica
• Starting date: February 2025
• Type of contract: Full-time
• Duration: one year (with the possibility of an extension)

YOUR TASKS & RESPONSIBILITIES:

• Responsibility for preparation, processing and archiving of financial documents in general
• Invoice Clerk for the Regional Office, in charge of uploading invoices properly in timely manner to start the approval workflow and of completing invoice evidence to have them ready for posting and payment
• In charge of proper archiving and custody of concluded contracts
• Support in managing the cash registers and in charge of cash orders and settlements
• Creates/modifies vendor cards for the purpose of properly processing invoices and contracts
• Support Regional Office administrative tasks in banking, logistics, human resources, payroll, Watchdog, audits, etc.

YOU SHOULD POSSES:

• Citizenship, legal resident or in proven migration process with the right to work in San José, Costa Rica
• University degree in Accounting or Business Administration or relevant work experience
• Fluency in Spanish and English
• Experience in using ERP software and good IT skills on office support programs
• Good management and coordination skills
• Ability to work independently
• Disciplined, consistent and organized
• High attention to detail and precision
• Analytical and problem-solving skills
• Excellent interpersonal skills
• Effective time management
• Interest in human rights

WE OFFER:

• Monthly gross salary of: 1,100.00 USD (Full-time)
• Possibility to work in a well-established NGO with an international outreach
• Interesting and meaningful job in the team of experienced and highly motivated people
• Flexible working hours and the possibility to work partly from home
• Severance clearance on a yearly basis and 25 days of Annual Leave
• Contract for one year with the possibility of an extension
• Social and labor risk insurance based on law and internal policy 

Are you intrigued by this position?

We look forward to receiving your resume and motivational letter in English.