Finance Coordinator for Asia

Contract Length: 1 year with the possibility of an extension

Base: HQ, Prague; with occasional field trips abroad to our country programmes

Starting date: ASAP

Line Manager: Regional Head of Systems and Operations Asia

People in Need (PIN) is a Czech-based international non-governmental organization (NGO) that has provided humanitarian and development assistance across more than 20 countries since 1992. Today, PIN stands as one of the largest organizations of its kind in Central and Eastern Europe, supporting vulnerable communities in Asia, Africa, the Middle East, and Eastern Europe. PIN empowers civil society, advocates for human rights, and promotes social inclusion both in the Czech Republic and abroad.

About the role:

Finance Coordinator (FC) provides guidance and financial management support to PIN country programmes. Based at the headquarter, FC is a focal point for finance and economy agenda in assigned country programmes. FC supervises the country programme financial health including cash flow, coverage of operational costs, identification of financial and procedural risks, and implementation of relevant solutions. FC supports the designated Finance Managers at the country programmes and other senior staff in clear understanding and compliance with finance and administrative standards and procedures, controls country programmes’ compliance with PIN policies and procedures, donors’ rules and legislation. He/she takes part in preparation of budgets and financial reports and provides support during external audits. FC keeps the HQ management informed on all important issues on a timely basis.

Main Duties & Responsibilities:

• FC coordinates financial project closing and is responsible for statutory audit;

• Supervises the process of posting of partner reports, provides guidance to the

 country programmes;

• Prepares documents for projects accounting closing;

• Has a sound knowledge of administrative standards and procedures, provides

 methodological guidance to HQ and country programme staff in the field of

 internal procedures;

• Is familiar with donors´ financial and administrative rules;

• Provides training and methodological guidance regarding existing financial

 systems (Navision, ELO, budget monitoring tools, etc.);

• Participates in country programme financial health checks;

• Participates in whole process of operational (shared) costs management and

 provides methodological guidance; consults the allocation keys used in the

 shared costs management;

• Monitors the country programme outlays and incomes planning process;

• Monitors the overall country programme cash flow management;

• Approves monthly money requests, travel request orders, invoices and

 contracts processed at HQ related to the country programme, approves

 contracts and financial documents;

• Reviews proposal budgets for appropriateness, relevance and coverage of

 indirect costs and raise queries, and approves final budget version before

 submission to a donor;

• Acts as an advisor in the field of team management.

Main requirements:

• Experience in a finance position needed;

• Communicative level of English (minimum of active B2);

• Experience with project management is very welcome;

• Keen eye on details and passion for working with numbers;

• Advanced Excel skills as you will handle Pivot Tables and other complex

 formulas;

• Strong training/coaching skills;

• Ability to communicate clearly with different groups of people and to respect

the different cultural background;

• Ability to work independently and effectively;

• Ability to deal with complex compliance agenda;

• Speaking Czech language is an advantage;

• Knowledge of SAP, MS Dynamics Nav or other ERP is an advantage;

• For expatriate staff: Having a valid work permit for the Czech Republic.

We Offer:

• Working environment in a well-established humanitarian organization in a

challenging context;

• Starting Salary and benefits based on PIN’s salary scale and HR policies;

 expected salary range between 39 400 – 44 000 CZK gross for full time (based

 on experience); equivalent for part-time (minimum 0,8 FTE).

• Time off and Rest:

− 25 days of holiday annually;

− 3 sick days and 3 study leave days;

• Equipment and Workspace:

− Laptop (also for personal use)

− Mobile phone with a company plan;

− Flexibility with occasional home-office arrangements (3 days in the

 office, 2 days home-office – based on agreement);

− Open and informal organizational culture, interesting and creative

work in an international environment;

− On-site kindergarten located on the ground floor of our building;

− Dog-friendly office environment.

• Professional Development:

− Free access to e-learning platforms and PIN Learning Hub;

− PIN’s global Induction Training;

− Tailored capacity-building opportunities;

− Hostile Environment Awareness Training (HEAT) – if needed;

− Language courses and internal webinars support continuous growth

 and personal improvement;

 − Free psychological consultations and coaching options.

• Additional benefits:

− Opportunity to participate in events organized by PIN, including the

 One World International Film Festival, knowledge-sharing sessions,

 and retreats;

− Multisport card (for access to numerous sports facilities - paid by

employee);

• When traveling abroad:

− Reimbursement of travel expenses such as flights, visas and

 vaccinations; assistance with the visa application procedure;

− Travel health insurance covering medical care, incl. the repatriation;

− 24/7 Medical Support available online.

How to apply:

If you are interested in this position, send us your CV and short cover letter via our application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and is committed to promoting the welfare of children and adults with

whom People in Need involved. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).People in Need

Staff will undertake the appropriate level of training. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.