Receptionist & Office Assistant

About Us:

PNOĒ's mission is to enable health professionals to provide training and nutrition as medicine by leveraging the power of breath analysis. Operating in the US and Greece, we are trusted by over 3,000 health professionals and world-class athletes like Russell Wilson (NFL champion), Emma Raducanu (US Open champion), and Annie Thorisdottir (CrossFit Games champion). Our clients include leading brands such as Equinox, Holmes Place, Red Bull Racing, Four Seasons and 100+ research centers and universities.

About the Role:

We’re looking for a highly organized and motivated Receptionist & Office Assistant. This position plays a key role in creating a welcoming, professional environment for visitors and team members alike, while ensuring the smooth and efficient functioning of our organization.

• Greet and assist all visitors, clients, and staff in a professional and friendly manner.
• Manage incoming calls and emails, screening, directing, and/or taking messages as appropriate.
• Oversee front desk operations, including package deliveries, couriers, and mail handling.
• Coordinate travel arrangements, including booking taxis, tickets, accommodation and coordinate travel insurance filings and documentation.
• Monitor and maintain office supply inventory, placing orders and liaising with vendors when needed.
• Ensure the office space, including shared areas, remains clean, organized, stocked, and inviting.
• Support internal teams with various basic administrative tasks.
• Maintain accurate physical and digital filing systems to support information accessibility.
• Assist in office safety compliance as instructed by the Company safety expert and/or Company doctor.

What you bring

• Relevant experience in office administration and organization. 
• Excellent PC literacy, familiarity with Google Workspace, Office etc.
• Higher Education degree is a strong asset.
• Fluency in English is essential.
• Great people skills and a professional demeanor.
• Ability to work both independently and as part of a team.

• Hands-on experience in day-to-day office operations within a dynamic and fast-paced environment.
• Opportunity to learn and grow as a part of a supportive team.
• Exposure to cross-functional teams giving you insight into international office management standards.
• Modern office space in Kifissia, Athens.

If you’re an organized, resourceful individual with a passion for creating seamless office experiences and looking to grow your career in administrative support—we’d love to hear from you.